Student Accounts Receipting Specialist

Job Details

Coastal Carolina University is currently accepting applications for the following full-time position: Student Accounts Receipting Specialist in the Office of Student Accounts.

How to Apply : Interested candidates may apply online at https://www.schooljobs.com/careers/ccu/jobs/4780944 . Applicants must submit a cover letter, resume, and contact information for three (3) professional reference s. Review of applications will begin immediately and continue until position is filled. Coastal Carolina University is an EO/AA employer.

Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.

Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

Fiscal Technician II (AD03/61121792), full-time position with benefits. SC State Pay Band: 04. Salary range: $32,686.00 (minimum) - $46,578.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Must be flexible to meet the special scheduling needs of the university.

Duties

Duties include, but are not limited to:

Data Import and Management for Raiser's Edge: Import daily receipts into Raiser's Edge software using .csv files or manual entry methods as needed; Ensure the accuracy and completeness of financial data before processing; maintain organized and accessible records for all transactions imported into Raiser's Edge; Prepare and deliver gift acknowledgements to donors; Collaborate with relevant stakeholders to resolve discrepancies or errors in receipt records.

Monthly Healthcare Charge Analysis and Entry: Analyze healthcare charge data from provided Excel spreadsheets, comparing datasets for discrepancies; Investigate and resolve variances between datasets, ensuring data integrity; Manually input reconciled healthcare charges into Colleague on a monthly basis.

Entry of Departmental Charges into Colleague Software: Enter departmental charges from Excel spreadsheets into Colleague software twice weekly; Verify the accuracy of data to ensure error-free input and compliance with university accounting standards.

Cross-Training and Support for Receipting/Billing Activities: Support peak receipting/billing periods by assisting with processing payments, balancing accounts, and reconciling funds; Develop an understanding of the department's receipting processes to ensure consistent coverage during busy periods; Provide exceptional customer service to university stakeholders and students as needed; develop and document efficient workflows for managing repetitive tasks in Colleague.

Administrative and Process Improvement: Identify and implement manual process improvements, including leveraging AI tools to streamline workflows; Maintain accurate documentation of procedures, best practices, and operational guidelines; support the department in other administrative tasks as needed.

Qualifications

Required: Bachelor’s degree in accounting, finance, business administration, or a related field; Minimum of 2 years of experience in data entry, bookkeeping, accounting, or similar role.

Preferred: Experience with Colleague ERP and Raiser’s Edge; Working experience with import/export functions with .CSV files; receipting functions within ERP systems.

Knowledge, Skills & Abilities: Proficiency in Excel, including advanced functions like VLOOKUP, pivot tables, and data analysis tools; Experience with Raiser's Edge and Colleague software (preferred but not required; training provided); Strong analytical skills and attention to detail; Ability to work independently and manage multiple tasks with minimal supervision; Strong written and verbal communication skills; Familiarity with AI tools and their applications in data management (preferred); Exceptional organizational skills and commitment to maintaining data accuracy and integrity.