Administrative Assistant, Youth Services

Employer: Middlesex College
Location: Perth Amboy, New Jersey, United States
Salary: Competitive Salary
Date posted: Jan 8, 2025

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Position Type: Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level: Mid-Level
Employment Type: Full Time

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Job Details

SALARY: $46,026.00 Annually

OPENING DATE: 1/7/2025

CLOSING DATE: 1/28/2025 11:59 p.m.

UNIT: Grants & Special Projects

DEPARTMENT: Workforce Development & Lifelong Learning

REPORTS TO: Director of County Career Initiatives

PRINCIPAL RESPONSIBILITIES :

Reviews applications, reports, and other documents for accuracy and completeness.
Opens, date stamps, and distributes mail.
Prepares correspondence and reports.
Completes paperwork as directed.
Provides program information and eligibility requirements in person, over the phone, and through e-mail.
Answers phones and distributes messages.
Maintains mailing lists of participants and community partners.
Assists with preparing and verifying youth services payroll.
Maintains records and files.
Orders, stores, and distributes office supplies.
Proctors Basic Skills tests.
Utilizes electronic and manual recording systems.
Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

High School Diploma or Equivalent
Three (3) years as an administrative assistant in a busy office
Proficiency in Microsoft Office (Word and Excel)
Driver’s license and reliable transportation

PREFERRED QUALIFICATIONS:

Associate degree
Ability to deal positively with a diverse population
Excellent phone and organizational skills; strong interpersonal and communication skills and the ability to make independent decisions

SUPPLEMENTAL INFORMATION:

Duration: Until 8/31/2026, with the potential to extend beyond this date contingent on funding

Locations: New Brunswick and Perth Amboy Sites

Schedule: Monday to Friday, 8:30 a.m. – 4:30 p.m.

This is a specially funded position, dependent for its existence upon federal, State, or other non-College operating funds, and is not funded pursuant to the regular College budget. Continued employment is always contingent upon satisfactory performance and College needs. Grant funded positions are also contingent upon continued funding. This appointment is for the specified period only. Employment beyond the expiration date of the grant is subject to appropriate provisions of existing collectively bargained agreements in effect at the time for employees covered by those agreements.

Company

Middlesex College

Middlesex College is a place where everyone has equal access to opportunity and a chance to THRIVE… in education, exploration, growth and personal progress.

Our students are recent high school graduates looking to take the first two years toward a bachelor’s degree; others want to start a great career right after graduating from Middlesex College. Some may be adult students who have been out of school for a while, looking to upgrade their skills or start college. They are returning military veterans seeking an education. They are also recent immigrants looking to improve their English skills or participate in workplace training.

Less than an hour from New York City, our home county is strategically located near lucrative career opportunities in technology, healthcare and business, with employers like Johnson & Johnson and the fast-growing autonomous technology industry.

Our students hail from every town in Middlesex County, the most diverse county in the state according to the 2020 U.S. Census, and nearly 40 countries.

Thanks to scholarships and grants, we make it possible for anyone to afford Middlesex College without getting into debt. Students and families who make less than $65,000 are eligible for grants covering the entire cost of tuition.

Our caring faculty nurture students as they prepare to transfer to a four-year college or enter the world of work, providing career guidance and extending help beyond normal office hours.

Middlesex College is an inclusive workplace that welcomes diverse perspectives and lived experiences, and values each person's contributions.

Join our team in serving a diverse population of more than 12,000 students. The campus community, representing a variety of ages, races, ethnicities, interests, and backgrounds, all work together toward the common goal of providing access to a quality, affordable education to a diverse population.

We understand that total rewards play an important role when choosing where to work. Full-time employees enjoy work-life balance, competitive and equitable compensation, and a friendly, inclusive work environment.

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