Director of Events and Sponsorship

Job Posting:

JR100497 Director of Events and Sponsorship (Open)

Department:

Institutional Advancement, PM

Position Type:

Regular

Open Date:

01-07-2025

Close Date:

01-28-2025

$85,000 per year

Job Description:

Summary
The Director of Events and Sponsorship will be responsible for leading signature fundraising events for the University and be responsible for identifying and soliciting sponsorships. The incumbent will work in conjunction with key Institutional Advancement staff along with other campus partners to plan fundraising events or other events that attract high-profile donors. This person will also be responsible for developing event sponsorship opportunities, seeking sponsorship support, and fulfilling deliverables.

PRINCIPAL RESPONSIBILITIES:

Event Management:

• Serve as the lead manager of the University's fundraising and stewardship events including the golf tournament, the annual Donors and Scholars Reception, the University Gala, holiday socials, and other signature events.
• Coordinate and train event volunteers.
• Identify venues and organize site visits to ensure suitability.
• Secure venues, catering, entertainment, designers, photographers, speakers, vendors, and exhibitors and negotiate and review contracts prior to sign off.
• Work closely with University Relations team for marketing and branding of all events.

Strategic Operations and Logistics:

• Develop event design, budget, layouts, logistics, timelines, run-of-show, checklist, and seating arrangements to ensure events are executed with a high degree of excellence.
• Develop exhaustive project plans for each event to be used as templates for future events.
• Research, test, and implement event technology tools to execute events effectively and efficiently.
• Develop guest lists to include the appropriate audience and stakeholders.
• Collaborates with the marketing team to develop and deliver communication and promotion as well as invitations and collateral for events and sponsorship opportunities.
• Coordinates the event post-event debrief and makes recommendations about improvements and enhancements to events.
• Share updates on events in various weekly meetings.
• Work with campus planning committees and ensure appropriate delegation of duties.
• Serve as the liaison for university-wide non-fundraising events including convocation, commencement, and other special ceremonies.

Sponsorships:

• Develop, build, and maintain relationships with prospective and current sponsors by prospecting, holding client meetings, cold calling, and cultivating relationships.
• Raise sponsorship revenue according to yearly goals focusing on developing innovative pitches for event sponsorship.
• Provide sponsors with a seamless experience by developing relevant activations that integrate with our event objectives and positively portray their brand to university stakeholders

EDUCATION:
A bachelor's degree in marketing, Management, Communications, or a closely related field.

EXPERIENCE:
A minimum five years of experience running large events such as galas, socials, donor, and university receptions.

SKILLS, KNOWLEDGE AND ABILITIES:
Knowledge, Skills, and Abilities

• Self-motivated and have a strong background in events management.
• A demonstrated record of successful solicitation of sponsorships. A strong organizational and leadership capabilities.
• Strong written and verbal communication skills. Strong strategic thinking and planning skills.
• Be able to work effectively with a team and with many diverse constituencies in a university environment.
• An exemplary interpersonal skill and a disposition that will favorably impact sophisticated business leaders and donors.
• A high level of personal integrity and emotional intelligence. A commitment to lifelong learning and professional growth

Additional Job Information:

Special Events Administrator

Coppin State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, genetic information, marital status, pregnancy, age, disability status or veteran status. View the EEOC Know Your Rights poster for more information regarding your rights under the law.

If you experience difficulties utilizing the online application system or you require reasonable accommodations during any part of the pre-employment process, please contact Human Resources at AskHR@coppin.edu. Please note that only inquiries regarding a request for reasonable accommodation or system issues will be responded to when contacting this e-mail account. Reasonable accommodation will be considered on a case-by-case basis.