Advancement Events and Experience Specialist

Position Details

Position Information

Requisition Number
S4162P

Home Org Name
Engagement & Experience

Division Name
Senior VP, Advancement

Position Title
Advancement Events and Experience Specialist

Job Class Code
OA61A

Appointment Status
Full-time

Part-time FTE

Limited Term
No

Limited Term Length

Job Summary

Auburn Advancement is excited to begin the search for an Advancement Events and Experience Specialist to join our engagement team! In this position, you will help design and execute exceptional events that strengthen relationships, inspire engagement, and enhance the Auburn experience for alumni, donors, and friends.


What You’ll Do:

• Plan with Precision: Lead and support execution of events including, but not limited to, reunions, tailgates, awards ceremonies, professional development trainings, board of directors meetings, and other internal and external advancement experiences. Collaborate with colleagues to develop experiences that meet Advancement’s strategic goals and create lasting memories for participants.
• Champion Engagement: Build and maintain beneficial relationships and identify opportunities for meaningful collaboration within and across the enterprise. Serves as primary point of contact and subject matter expert for events and event-related discussions.
• Optimize Operations: Oversee event-related activities such as selecting speakers, negotiating contractual obligations for resources, set-up. and logistical considerations. Manage event budgets by monitoring expenditures, reconciling transactions, and providing budget status reports. Complete operational tasks such as coordinating activities, managing meetings, and ensuring all event details are executed flawlessly.
• Evaluate and Innovate: Consistently evaluate events by analyzing data, creating insightful reports, and identifying opportunities for improvement. Work with the Director to assess program success and adjust strategies to enhance future events and experiences.

Why You’ll Love It Here:

• Impactful Work: Your efforts will directly contribute to the growth and success of Auburn University and its priorities.
• Collaborative Environment: Join a team of dedicated professionals who are committed to making a difference.
• Purpose Driven Work: Align your passion and fulfillment to your work, where you’re trusted to reach your full potential and achieve your pinnacle career experience.
• Culture by Design: Thrive in a culture that champions respect, accountability, and professional development.

Now is the perfect time to join Auburn Advancement, a dynamic team encompassing Operations and Strategy, Culture and Talent, Engagement, Philanthropy, and Communications. Under the visionary leadership of Senior Vice President Rob Wellbaum – a seasoned and respected advancement professional – our organization is set to revolutionize the future of Advancement.

This position requires some travel

Essential Functions

Your Responsibilities as an Advancement Events and Experience Specialist:

• Purpose:
  • Assist in administering events and programs that align with Auburn University Advancement’s mission and strategic objectives.
  • Ensure projects operate within specifications and deliver meaningful outcomes for alumni, donors, and stakeholders.
• Collaboration:
  • Build relationships across Advancement units to support effective communication, share updates, and achieve event goals.
  • Partner with marketing teams to ensure internal communications and promotional timelines are met for assigned programs.
• Innovation:
  • Analyze event data to support development strategies and improve program effectiveness.
  • Identify creative opportunities for meaningful collaboration and elevate the guest experience at every event.
• Production:
  • Manage day-to-day operational tasks, including coordinating speakers and vendors, monitoring budgets, and organizing logistics.
  • Maintain accurate records of donor engagement and event participation while safeguarding sensitive information.

Minimum Qualifications

Minimum Qualifications

Level I - Bachelor’s degree plus 2 years of experience in event or program coordination or management.

Level II - Bachelor’s degree plus 4 years of experience in event or program coordination or management.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Posting Detail Information

Salary Range
$46,900 - $84,450

Job Category
Auburn Advancement

Working Hours if Non-Traditional

City position is located in:
Auburn

State position is located:
Alabama

List any hazardous conditions or physical demands required by this position

Posting Date
12/20/2024

Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/ EEO ) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings
https://www.auemployment.com/postings/50524
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please tell us how you first heard about this opportunity.
   
   (Open Ended Question)
   
   
2. * Please select the answer that best describes your current employment relationship with Auburn University:
   • Current full-time Auburn or AUM employee within probationary period
   • Current full-time Auburn or AUM employee outside of probationary period
   • Current part-time Auburn or AUM employee
   • Not an Auburn or AUM employee
3. * Do you have a Bachelor's degree?
   • Yes
   • No
4. * Do you have 2 years of experience in event or program coordination or management?
   • Yes
   • No