Senior Payroll and Funding Analyst

Senior Payroll and Funding Analyst

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 12971
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 01/27/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $69,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume and Cover letter are required.

Essential Functions

Job Summary

Function: To provide functional and technical expertise and support for payroll and commitment accounting modules of the PeopleSoft ERP system.

Scope: Responsible for the application of business processes related to payroll employee position funding including monitoring, maintenance, component implementation, and support of payroll and commitment accounting systems and associated business processes.

Core Responsibilities

Typical:

1. Run and manage key Commitment Accounting processing which include actuals distribution, redistribution processes, and general ledger interface associated with budget retro distribution processes and payroll cycles. When issues arise, this position is the lead analyst on resolving and coordinating issues with stakeholders and customers.
2. Review and analyze payroll, benefits, and tax processing procedures to recommend changes to supervisor and ultimately to leadership leading to best practice operations and stays current with related regulations and internal policies/guidelines.
3. Assist in the coordination and implementation of new technology including identification of application system incidents, analyses impact, upgrades, and enhancements to meet UTSA business requirements.
4. Participate in testing, processes validation, and serve on teams responsible for Oracle/PeopleSoft's bundle update implementation.
5. Conduct research and analysis, formulate recommendations, define, design, test and implement requirements and changes to business processes, policies, and information systems, and seek ways to improve processes or use of resources efficiently.
6. Ensures adherence to audit guidelines, troubleshoots business processing, participates in root cause analysis.
7. Works with management to bring to resolution and prepare routine correspondence and briefings using data to solve problems and present results to management.
8. Create and modify custom queries utilizing PeopleSoft query or other reporting tools in collaboration with departmental staff. Assist with producing specialized reports when requested as needed. Assists with validation of data reports for accuracy.
9. Collaborate closely with Director of Payroll, Budget Planning and Development, UT Shared Information Services, and Business Information Services on above matters.
10. Assist in training development and ready to train when appropriate to explain system requirements to back-office personnel.
11. Comply with applicable laws, regulations, policies & procedures employing sound financial and business practices and appropriate internal controls.
12. Support Payroll and Budget department team members in special projects and other initiatives.

Periodic:

1. Assist with special projects as assigned.
2. Other duties as assigned.

Required Qualifications

• Bachelor's degree from an accredited institution.
• Six years of financial analysis experience.
• Three years of accounting, payroll, budget or finance experience.
• Strong knowledge of the principle and theories of finance, accounting or other related fields and disciplines as demonstrated from relevant positions.
• Excellent verbal and written communications skills and ability to multi-task within a team-oriented environment.
• Excellent customer service skills.
• Proficient with functionalities of financial accounting and reporting systems. Ability to use query and reporting tools.
• Excellent organization skills in identifying and prioritizing work activities.
• Exceptional problem solving and analytical skills. Attention to detail and ability to deliver high quality work.
• Take initiative with minimal guidance and produce accurate results, high-energy independent worker.
• Ability to handle multiple assignments of various durations.
• Experience working with PeopleSoft.
• Commitment Accounting and Payroll modules or supporting Enterprise Resource Planning (ERP) Systems.
• Proficiency in Microsoft Office applications and advanced knowledge of data analysis tools and techniques.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Demonstrated independent decision-making and problem-solving ability.
• Proficient in Microsoft Office Suite.

Preferred Qualifications

• Bachelor's degree in Business Administration, Finance, Public Administration, Economics, Accounting or related field.
• Master's degree from accredited institution.
• Expert knowledge of Excel.
• Similar experience in public sector Higher education or similar organization.
• Proven experience leading processes or projects with minimal supervision.
• Similar experience in governmental payroll accounting, higher education payroll processing to include Time & Labor.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

• Ability to travel to and from meetings, training sessions or other business-related events.
• Occasional after hours and weekend work or overtime may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasional.

This position primarily works remotely in Texas but may work on campus on an infrequent basis (approximately four days or less per month). When an employee is required to work on campus, travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in both environments.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.


To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=12971&PostingSeq=1


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