Administrative Assistant

Administrative Assistant

Job Summary

The Spencer Fox Eccles School of Medicine (SFESOM) Dean's Office Finance Unit serves as a centralized financial resource for 23 academic departments and provides financial operational support for more than 15 Dean's Office units.

The Administrative Assistant is the first line of contact for SFESOM Dean's Finance customers. Providing excellent customer service and office support is a major role of the position. In addition, the Administrative Assistant will be a key contact for purchasing-related questions and will be a purchaser for the SFESOM Dean's Office. The position also helps maintain the collection, compilation, and data input of SFESOM Dean's Office financial transactions, supports scheduling, and the budget process, and helps manage the collection, primary review, and document flow for SFESOM department documents.



Responsibilities

1. Provides excellent customer service and fosters a professional and approachableworking atmosphere for all, including Dean's Office staff/faculty, SFESOMdepartments, and Dean's Finance team members.
2. Manages and coordinates Outlook Calendars for Vice Dean and financemanagers.
3. Assists with the administration of and education about SFESOM and universitypolicies and procedures.
4. Purchasing contact for SFESOM Dean's Office, as well as a purchasing cardholder.
5. Processes the collection, compilation, and entry of data for SFESOM Dean'sOffice financial transactions.
6. Assists SFESOM Dean's Office Units with financial documentation preparation.
7. Manages the collection, primary review, and document flow of SFESOM department documents.
8. Provides administrative support maintaining and ordering office supplies.
9. Provides additional project support as needed.
   
   

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences


Special Instructions


Requisition Number: PRN15488N
Full Time or Part Time? Part Time
Work Schedule Summary: Monday - Friday, business hours. Hybrid work arrangement are available. 
Department: 01501 - SOM Finance
Location: Campus
Pay Rate Range: 15.19 to 28.08
Close Date: 2/7/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/175533


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