Associate Dean of Research and Innovation - College of Architecture and Planning

Elgin Community College
Elgin, IL
Office Assistant III

Elgin Community College (ECC) is a comprehensive, fully accredited community college located in Elgin, Illinois, one of its most rapidly growing cities. Our district encompasses 360 square miles, serving 400,000 people, 11,000 businesses with four public school districts and 15 high schools. ECC was selected as one of five Illinois community colleges to participate in the national Achieving the Dream (AtD) initiative. is a long-term national initiative that collaborates with community colleges to help more students earn degrees, complete certificates, or transfer to four-year institutions to continue their studies. The park-like setting of our 145 acre Main Campus offers instruction spanning nine major buildings with beautiful views. ECC also offers classes throughout the northwest suburbs of Chicago with more than 100 off-campus locations.

Function:
Performs essential clerical and general office duties.

Essential Responsibilities:

1. Perform a variety of general office and clerical duties, including, but not limited to:

a.) Compose, format and type routine correspondence, reports and other documents.
b.) Greet and assist office/department visitors.
c.) Answer and route telephone calls.
d.) Communicate with faculty and students regarding class cancellations.
e.) Enter and retrieve data and information from computer systems and software applications.
f.) Establish and maintain filing systems.
g.) Coordinate calendars, schedules, training, travel arrangements, meetings and other events.
h.) Order office supplies, including arranging for equipment maintenance.
i.) Use software for assignment and tracking purposes (e.g., key maintenance system).
j.) Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget.

2. Assist in the review and monitoring of timesheet submission.

3. Orient, train or back up other clerical workers in the office or department.

4. Assist faculty members and other employees with various clerical tasks (e.g. assembling materials for committee meetings).

5. Serve as backup for other office personnel.

6. Perform other job-related duties as assigned which pertain to the job description.Requirements:
1. High school diploma or general education degree (GED); or equivalent combination of education and/or experience.

2. Proficiency in Microsoft Office software (Word, Excel and Outlook) and use of the Internet.

3. Type a minimum of 35 words per minute.

Desired Qualifications:

Previous experience using databases, including enterprise-wide databases (e.g. Datatel).

For a detailed job posting and to apply, please visit our web site at:https://jobs.elgin.edu/applicants/Central?quickFind=51979

Elgin Community College is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

PI90157641