ADMINISTRATIVE ASSISTANT DIRECTOR

ADMINISTRATIVE ASSISTANT DIRECTOR

Position Number:

Introduction (Description of School/College/Dept/Program)
Part of the Division of Student Affairs, the UWM Student Union provides programs, services and facilities for University of Wisconsin - Milwaukee students to find community, build relationships and make memories that support and complement their academic journey. The vision of the UWM Student Union is to be the crossroads of campus where generations of UWM Students aspire to create a more connected and compassionate world by developing their Panther Pride and sharing their ideas, values and experiences.

Job Summary
The Administrative Assistant Director is a strategic leadership position in the Student Union. Working in collaboration with the Director and departmental leadership, this position leads the planning and direction of all administrative and financial operations that support the Student Union. The Student Union includes both the facility, and operational areas including Marketing Services, Student Involvement, Event Services, Building Operations, and various sub-units. This position engages in strategic planning to ensure strong financial management throughout the department. This position facilitates the departmental budget process, fiscal management and internal controls necessary to stay within budget and forecast contingencies. This position exercises independent decision making in authorized areas and must communicate information to leadership of the department, the Division and campus administration. Oversite responsibilities include, but are not limited to: daily accounting, financial records management, month-end (or more often as needed) reconciliation accounting, accounts receivable billing, financial forms management, and budget development and implementation. This position serves as the primary Human Resources liaison for the department. Other administrative accounting functions include, but not limited to: processing and auditing purchase card transactions, expense reports, procurement activities and inventory.
Minimum Qualifications
Applicants for this position must have:
* A Bachelor’s degree
*Experience with Financial Management including: Preparing Budgets, Auditing Invoices, Purchasing, and Billing.
* Experience providing customer service in financial-related matters
* Previous supervision experience
Preferred Qualifications
Highly qualified applicants for this position will also have:
* 5 or more years of experience in a financial business position
* Bachelors Degree in Business Administration or related field
* Previous experience in a leadership position that included supervision of management level staff
* Previous experience in budget management for current year and future strategic operations (forecasting).
* Previous experience working in higher education financial operations
* Previous experience with enrollment management and maintaining student and staff records.
* Previous experience with Workday or similar enterprise finance/human resources management system


Application Instructions
Interested applicants are required to apply online and provide:
* Cover letter addressing your education/experience as it applies to all minimum and preferred qualifications
* Professional resume

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications.

Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.
Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.




Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.




Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.




CBC and Reference Check Policy

Employment will require a criminal background check, and if you have prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence and sexual harassment.




Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.




Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
To apply, please visit: https://jobs.uwm.edu/postings/39795






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