PS Executive Assistant

PS Executive Assistant

Job Summary

Provides complex administrative support for the Division of Cardiovascular Medicine, primarily working with the General Cardiology section.

Responsibilities
Responsibilities | Job Functions
1. Provides administrative support to a team of General Cardiology physicians and advanced practice clinicians by managing their calendars and meetings, making travel arrangements, purchasing/ordering supplies, submitting financial reimbursements, and various other administrative tasks.
2. Schedules and coordinates meetings for the General Cardiology team: creates agendas, takes meeting minutes as requested and distribute, and sends meeting reminders
3. Assists with General Cardiology faculty recruitment via coordinating recruitment visits.
4. Updates the call schedule changes on the master schedule and in the appropriate software.
5. Tracks medical licensing and credentialing for supported physicians & clinicians; assists with renewing and submits applications as needed.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

PROBLEM-SOLVING
Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the executive's view on policies and other issues. This position initiates and has input in the hiring and employment decisions related to subordinate staff.

Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Bachelor's degree in Business, Finance, Health Care Administration or a related field, or equivalency (one year of education can be substituted for two years of related work experience) required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers, and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences


Special Instructions


Requisition Number: PRN38794B
Full Time or Part Time? Full Time
Work Schedule Summary: M-F - 8a to 5p
Department: 00226 - Cardiology
Location: Campus
Pay Rate Range: 39300 to 72700
Close Date:
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/165829


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