Administrative Support Associate

Position Information

Position Information

Position Title:
Administrative Support Associate

Working Title:
Administrative Support Associate

Position Number:
001415

Full-time or Part-time:
Full Time

Time Limited Position:
Yes

Number of Vacancies:
1

Department:
Academic Affairs

Posting Number:
0402492

SHRA/EHRA:
SHRA

Job Category:
Clerical and Secretarial

Hiring Range:
$35,001.00 - $38,563.00

Overall Position Competency:
Journey

Description of primary duties and responsibilities:

Primary Purpose of the Organizational Unit:

The Division of Academic Affairs offers high quality programs that prepare graduates to assume responsible roles of leadership and service in professions and communities in southeastern North Carolina and beyond. Through engaging instruction, enriching educational experiences, and strong academic support services, the division promotes the success of all students, including students of color, students from diverse socio-economic backgrounds, adult learners, and military-affiliated students. The division supports research initiatives and creative activities that serve the needs of the region and state, strengthen programs and student learning, and enhance faculty expertise and accomplishment. In collaboration with community organizations, the military, and other educational institutions — including international partners – the division increases access to higher education; provides service learning and educational enrichment opportunities; strengthens graduates’ preparation for success in careers and graduate/professional education; promotes economic development and enhances the intellectual and cultural climate of the university and region. The Division of Academic Affairs promotes continuous improvement through effective planning, assessment, and use of assessment results for improvement.

Description of Work Continued:

Primary Purpose of the Position:

The Administrative Support Associate position provides administrative and student support for the Office of Adult Learners, Transfer, and Military ( ATM ) Students. This position is responsible for everyday office operations and provides comprehensive administrative support. Key responsibilities include scheduling appointments, answering phone inquiries, monitoring the ATM email, assisting with special events, maintaining the ATM webpage, and offering basic support to students as needed. Additional duties include managing the Executive Director’s schedule, assisting with accounting tasks, ensuring adequate office supplies, and serving as records keeper during scheduled meetings. Effective communication with students and campus partners is also essential to the role. This position is designated as Time – Limited, continuation of position is contingent upon the continuing availability of non-state funds.

This position has been designated as Time – Limited, continuation of position is contingent upon the continuing availability of non-state funds.

Minimum Education and Experience Requirements:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Knowledge skills and abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to function well in a high-paced and high-pressure environment.
• Ability to perform with a team or solo.
• Proficiency with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Self-motivated, punctual, and adaptable.
• Friendly and helpful.
• Excellent time management skills.

Preferred Qualifications:

An associate’s degree and two years of experience in administrative support and/or student support are required.
Higher education experience.
Military setting experience.

Special Instructions to Applicants:

Notice to Applicants

Please make sure that the work history listed on your application is identical to the work history listed on your resume. The application must be filled out completely, Do Not Use the phrase “see resume.”
Please list at least three (3) professional references to include a current supervisor. References will only be contact if you are selected for the position and with your permission.

Closing Date:
01/17/2025

Open Until Filled:
No

Other Information

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement:

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification and credit history check (if applicable).

Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds.

Veteran's Statement

Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Quick Link
https://jobs.uncfsu.edu/postings/26604

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How many years of experience do you possess in an administrative support setting?
   • Less than 1
   • 1-3 years
   • More than 3 years
2. * Please describe your experience in an administrative support setting.
   
   (Open Ended Question)
   
   

Optional & Required Documents
Required Documents

1. Cover Letter
2. Resume/Curriculum Vitae

Optional Documents

1. Other Document