Administrative Manager

Administrative Manager

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.


Job Description:

The main objective for the Administrative Manager is to provide for all necessary administrative support and services to assist the Chair in ensuring the Department faculty's greatest effectiveness in their primary roles as teachers and researchers.

The Administrative Manager provides all necessary administrative support and services to assist the Department Chair in ensuring the Department faculty's greatest effectiveness in their primary role as teachers and researchers. The Administrative Manager carries out administrative activities of the Department in such a way that facilitates productive working relationships between the Chair and the faculty, between staff and students, between the Department and University offices, and between the Department and agencies outside the University.

Primary Responsibilities :

• Assist with personnel management for department faculty, staff, and students, such as tenure and promotion cases and human resources transactions
• Manage department accounts, budgets, and facilities.
• Facilitate communication within and outside the department.
• Oversee and process various academic-related transactions, such as course scheduling, adjunct hiring, and Graduate and Teaching Assistant appointments and assignments.
• Assist with Departmental communications, marketing, and events

Additional Responsibilities:

The Administrative Manager also serves as the departmental liaison to other university offices, including the CAS Dean, Human Resources, Payroll, Accounting, Purchasing, Registrar, Media Relations and Facilities Management.

Reporting Relationships:

The administrative manager supervises a department office assistant and work study students.


Requirements:

Minimum Qualifications

• Bachelor's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting organization.
• At least two years of professional experience in an administrative capacity.
• Proficiency with Microsoft Office (e.g., Word, Excel, Outlook)
• Evidence of finance and budget management experience
• Evidence of strong interpersonal and communication skills, both written and oral.
• Evidence of strong organizational skills, attention to detail, and ability to work independently and in a team.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• A Master's degree
• Experience using IAS (PeopleSoft), Slate, and Business Intelligence software
• Experience working with students and faculty in an academic setting
• Experience supervising other employees

Additional Information:

Professional Rank and Salary Grade: SL-3, $57,000

Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=182130


Application Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• List of 3 professional references with e-mail addresses and telephone numbers

Note : After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

A review of applications will start on December 2, 2024 and the search will remain open until the position is filled.