Manager of Finance for Grants and Contracts

Manager of Finance for Grants and Contracts

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.


Job Description:

The Manager for Finance for Grants and Contracts is responsible for managing the financial activities necessary to successfully execute the activities of grants and contracts awarded to School of Education faculty, staff, and affiliates.

Primary Responsibilities:

• Financial Management: Manage sponsored awards budgets, including grants, contracts, sub-awards, and other funds; Design and implement efficient financial processes and procedures, including contracts and invoices; Design, generate, and maintain accurate, up-to-date financial information and reports for the Dean of the School of Education, research faculty, and as needed; Develop, manage, and maintain the Incentive Allocation, Income, and Multi-Sponsor accounts, as well as all other grants and contracts funded centrally; Ensure compliance with federal, state, private foundation, and campus guidelines; Manage tuition payments for personnel involved with awarded projects; Manage the processing of supply and equipment orders, participant and human incentive payments, travel, technology, catering, and space reservations; Maintain organized financial records and files; Act as the liaison to the Office of Research, Sponsored Programs Administration, Human Resources, as well as external vendors; Work collaboratively with other staff involved in post-award management and communicate knowledge of new policies and procedures; Participate in budget development during the initial proposal/pre award stage; Prepare budget modifications and assist with the submission of financial reports; Work with faculty and Sponsored Programs to navigate issues in a professional and timely manner.
• Customer Service: Maintain accurate records regarding all funded projects, including personnel and graduate students assigned to each; Build and maintain Principal Investigator focused relationships with all project participants; Work with professionally diverse populations; Advocate for the PI research agenda and serve as SOE representative at campus activities and research-related events; Responsible for maintaining post award and project related files for current projects; Maintain documentation from sponsors related to post award funding; Process all paperwork in a timely fashion; Follow up with RF and state accounting offices to ensure timely payments.
  
  
• Operations and Personnel Management: Attend regular staff meetings; keep supervisor and Assistant Dean informed of the overall financial status of grants and issues that require special attention; Deliver quality services to faculty, staff, students, and external partners; Responsible for the completion of other special projects as assigned.
  
  
• School and University Engagement: Assist with planning and execution of School of Education events in collaboration with SOE Dean's staff; Participate in volunteer projects such as commencement, university events, and committees, as appropriate; Attend campus training opportunities; Alert the Director of Communications about events and newsworthy announcements connected to award projects and contracts.
  
  
• Other reasonable duties as assigned

Functional and Supervisory Relationships:

• Reports to Dean, School of Education
• Supervises the following positions: N/A
• May supervise employees as assigned (if no direct reports at time of filling position)

Requirements:

Minimum Qualifications:

• Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• 2+ years of relevant experience in financial and operations management
• Ability to interpret federal, state and private financial guidelines on sponsored projects
• Strong analytical, organizational, written, and verbal communication skills and the ability to interact effectively with faculty, staff, students, and external partners
• Microsoft office experience
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• Master's degree in accounting, higher education, public administration, education or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Experience managing internally and externally funded research projects
• Knowledge of Research Foundation policies and procedures
• Familiarity with Oracle- based or similar financial reporting system
• 2+ years experience in a higher education setting

Additional Information:

Professional Rank and Salary Grade: SL-3, $58,000-$60,000

Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=182547


Application Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• List of 3 professional references with e-mail addresses and telephone numbers

Note : After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

A review of applications will start on December 15, 2024 and the search will remain open until the position is filled.