Assistant Director of Event Management and Operations

Assistant Director of Event Management and Operations

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of approximately 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.


Job Description:

This position is responsible for providing the day-to-day management and administration to facilitate the day-to-day operations for a Division I athletic program for athletic facilities and game operations for all athletic department sponsored athletic teams.

Primary Responsibilities:

• Hire, educate and supervise work force responsible for assisting in daily operation of athletic facilities, including Graduate Assistants, and game operation functions. Manage payment for hourly event workers by completing timesheets and complete game settlements in a timely fashion. There are close to 50 student-workers who work in Athletics, primarily on game days, and this requires extensive coordination.
• Serve as a game day administrator and represent the Department at identified home contests. This includes serving as a liaison among visiting teams & officials regarding scheduling of arrivals, ensuring all support areas (University Police, physical plant, food service, etc.) are fulfilling their game-day responsibilities. This also requires working knowledge of all athletic facilities and floor plans. In this position, it operates as the front-line customer service representative for any issues or problems that arise from fans or attendees.
• Assist in the set-up and conversion of athletic facilities for campus and community rentals. This includes ensuring all facilities are set-up for events and all equipment is operational.
• Schedule, maintain and coordinate service of athletic department facilities, equipment and vehicles. All golf carts, off-road vehicles, etc. are managed by the facilities office. Operating a motor vehicle, including University vehicles, to support daily operations and game day set-up.
• Provide leadership, oversight and direction to direct reports to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's goals and strategies. Lead employees for maximum performance and dedication. Complete performance management feedback and goals timely and per requirements.
• Other reasonable duties as assigned

Functional and Supervisory Relationships:

• Reports to Senior Associate Athletic Director for Facilities
• Supervises the following positions: Student Assistants and Graduate Assistants

Job Requirements:

• Knowledge of conversion techniques for large multipurpose facility.
• Knowledge of university athletics, recreation, and academics.
• Knowledge of computers and various software programs.
• Knowledge of university policies and procedures, safety and fire regulations
• Knowledge of the maintenance and preparation of athletic facilities.
• Ability to work in a very dynamic environment with a diverse student-athlete population.
• Requires the ability to work independently and in a fast-paced and ever-changing environment.

Requirements:

Minimum Qualifications:

• Bachelor's degree in Sports Management or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• 1+ years of experience in game management and/or athletic facility operations
• Valid US Driver's License
• Supervisory experience
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• 2+ years of relevant experience
• Master's degree in Sports Management or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Experience in Division I athletics

Working Environment:

• Physical demands include moderate lifting, operating vehicles and the ability to work outside and in inclement weather.
• Requires the ability to sit or stand for extended periods of time.
• Typical office environment includes answering calls, responding to emails and providing in-person customer service.

Additional Information:

Professional Rank and Salary Range: SL-2, $50,000-$54,000

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov .

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=183875


Application Instructions:

Applicants MUST submit the following documents:

• Resume/CV
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• Contact information for three professional references

Note: After submitting your resume/CV, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

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Closing date for receipt of applications: January 10, 2025