Office Assistant

Office Assistant

Job Summary

This position provides data-entry, customer service and basic classroom technology support for Continuing Education. Primary duties include proactive internal and external customer service and data-entry. Must be available at least two Saturdays per month between the hours of 9 AM  - 5 PM, in addition to regularly scheduled weekday evening shifts.

Responsibilities
Opening Procedures:
• Set up classrooms for instructors' needs and clean whiteboards/spot check furniture
• Note and keep record of classroom and technology issues
Duties:
• Assist students and instructors with printing, copying, audio/video equipment, and answering questions regarding the university via telephone or in-person
• Check on classes in session and provide assistance as needed
• Enroll students in requested courses via PeopleSoft and the university intranet
• Maintain and resupply inventory in classrooms and print rooms
• Assist other departments within Continuing Education as requested
• Other duties as assigned
Closing Procedures:
• Check all classrooms as needed, rearrange seating, erase whiteboards, and clean desks/chairs
• Turn off lights and lock computer labs
• Sweep building for students before exiting building and ensuring exterior doors are
locked

This job description is not designed to contain or be interpreted as a comprehensive
inventory of all duties, responsibilities and qualifications required of employees assigned
to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking, bending, reaching overhead.

High school diploma or equivalency required. The successful applicant will demonstrate a commitment to providing excellent customer service and must have at least one year of customer service experience. A working knowledge of computers and experience answering phones is required. Applicant must demonstrate genuine and effective human relations and communication skills.


Minimum Qualifications
High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
Basic experience troubleshooting computer and A/V (audio/visual) equipment for common issues. Experience with Microsoft Office, Salesforce, Peoplesoft and/or ability to learn new software easily.

Special Instructions


Requisition Number: PRN15435N
Full Time or Part Time? Part Time
Work Schedule Summary: Weekday evenings 4 PM  - 10 PM, up to 2 Saturdays per month required (9 AM  - 5 PM)
Department: 02198 - Finance & Ops
Location: Campus
Pay Rate Range: 15.00/hr
Close Date: 2/26/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/174513


jeid-e6b04c4932543f42bbb07de969d16dc6