Program Assistant

Program Assistant

Job Summary

The Electrical and Computer Engineering (ECE) Department in the John and Marcia Price College of Engineering is seeking an experienced and talented individual to join our team as a Program Assistant. This position provides support for the department assists with the overall administration and development of specific department programs. The preferred applicant will have excellent written and verbal communication abilities, be self-motivated, professional, and have a service-minded mentality to help bring ECE's vision and mission forward.
 
About our Team:  As a student-focused organization, it is the mission of the John and Marcia Price College of Engineering to prepare students for leadership positions and professional practice in academia, industry, and government; to improve the productivity, health, safety, and enjoyment of human life through leading-edge research; and to stimulate and grow the economy by providing qualified engineering professionals and by transferring the technologies developed in Price College of Engineering research to the private sector.
 
At the University of Utah Price College of Engineering, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive salary, medical/dental/vision/life plan and up to 14.2% contribution to your retirement plan, we have the following perks:
 

•          Flexibility: Some telework options and flextime schedules are available for all employees with supervisor approval after successful completion of the probationary period.
  
•          Office Culture: We have a highly collaborative office on the University of Utah campus. Employees have access to a full kitchen, and you have access to the Starley Cafe located in the Warnock Engineering Building for affordable and easy lunch options. We offer several opportunities to engage and get to know your co-workers. Dress code is relaxed business/casual—we want you to be comfortable.
  
•          Wellness in action: Take advantage of our many health and wellness programs on-campus and virtually. This includes mental health and resiliency support, discount on outdoor recreation rentals and Eccles Student Life Center, nutrition services, and more.
  
•          Community: Discounts and sometimes free admissions to arts, cultural, museum, lectures, and select sporting events on campus.
  
•          Learning: In addition to the many free educational opportunities on campus, the University offers 50% tuition reduction for eligible employees and their families. We also offer professional development opportunities to develop your skills.
   
  Other benefits and services include:
   
  
•          Flexible Spending Accounts (FSA)
  
•          Supplemental Retirement Savings Plans [403(b), Roth 403(b), 457(b)]
  
•          WellU Employee Wellness Program
  
•          Accidental Death and Dismemberment Insurance (AD&D)
  
•          Supplemental Life Insurance
  
•          Employee Assistance Program (EAP)
  
•          Long Term Care Insurance
  
•          Hyatt Legal Plans
  
•          UESP 529 College Savings Plan
  
•          Auto-Home Insurance
  
•          Family and Medical Leave Act
  
  Responsibilities
  1. Assists with program planning and implementation, including working with the department chair and area subchairs to set up the departmental class schedules.
  2. Supports department with curriculum by using University system to add/deactivate courses, change fees, credit hours, etc. Oversees student course feedback evaluations.
  3. Assists with enrollment process including permission codes, DARS reports, PERC reports.
  4. Collaborates to a high degree with many members of the faculty, staff, and student populations.
  5. Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research. Provides administrative support to several departmental faculty committees.
  6. Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
  7. Greets visitors and communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
  8. Responds to queries from and coordinates activities with other departments, the community, and program partners.
  9. Assists in the creation and distribution of program materials, forms, and general correspondence.
  10. May track and report on current trends to determine future program needs.
  11. May provide program specific training.
  12. Other duties as assigned.
  
  Problem Solving
  Incumbents in this position are expected to be familiar with the department's policies and procedures and have working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others' needs while being understanding and helpful on the job.
  
  • This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
  
  Minimum Qualifications
  Associate's degree in a related field, or equivalency (one year of education can be substituted for two years of related work experience), plus two years of related experience required; ability to use logic and reasoning to prioritize tasks; computer skills including word processing, spreadsheet software, and/or database software preferred; demonstrated human relation and effective communication skills also required.
  
  Bachelor's degree in a related field may be preferred.
  
  Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
  
  Preferences
  Mid to high level of experience with Microsoft Office (Excel, Word, Outlook).
  
  Special Instructions
  
  
  Requisition Number: PRN40409B
  Full Time or Part Time? Full Time
  Work Schedule Summary:
  Department: 00065 - Elect & Computer Engineering
  Location: Campus
  Pay Rate Range: 19.00 to 22.00
  Close Date: 2/28/2025
  Open Until Filled:
  
  To apply, visit https://utah.peopleadmin.com/postings/174427
  
  
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