Administrative Assistant

Administrative Assistant

Job Summary

Provides administrative support for Pioneer Theatre Company (PTC) and reports directly to the General Manager. Primarily performs a variety of clerical and financial duties for the PTC business office, including payment processing, deposits, reimbursements, HR management systems, purchasing card reallocation, and union contract administration. Provides additional support to PTC Company Management and PTC overall management.

Responsibilities
Job Functions
• Supports the administrative tasks of the Business Office, such as but not limited to receivables, job hiring tasks, invoice preparation, purchase orders, and petty cash.• Orders, receives, and oversees business office inventory.• Provides general office support and equipment upkeep.• Assists Company Manager with travel, reconciliations, bookings, lodging issues, facilities, parking, and occasional clerical work.• Assists in providing the theatre with general IT support.• Other duties as assigned for the smooth operations of the theatre.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions
Nearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalent work experience (2 years related work experience may be substituted for 1 year of education). Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

• Candidate with University of Utah financial systems experience, e.g., payroll, EPR, EForms, UShop, purchasing card reallocation.
• An interest and understanding of the professional theatre industry or performing arts is a plus.

Special Instructions


Requisition Number: PRN40391B
Full Time or Part Time? Full Time
Work Schedule Summary: Typically 9 a.m. - 5 p.m. Monday through Friday, with the possibility of occasional adjusted hours
Department: 00072 - Pioneer Theatre Company
Location: Campus
Pay Rate Range: 17.50 to 19.35
Close Date: 2/4/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/174276


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