Administrative Coordinator

Administrative Coordinator

Eastern Kentucky University

Title: Administrative Coordinator

Position Type: Fulltime Staff

Search Type: External - minimum 7 days

Department: 20R000 - Office of the Provost

Division: 2R0000 - Academic Affairs

Position Location: Richmond Campus

Driver Classification: Non-Driver

FLSA: Non-Exempt

Schedule Type: Full Time (37.5 hrs per week or more)

Hours Per Week:

Additional Schedule Details:

Posted Salary Grade: Non-Exempt - 41

Retirement: KTRS

Contact Person: Dr. Russell Carpenter

Job Summary/Basic Functions

The Noel Studio seeks an administrative coordinator to provide high level administration and professional support services for all activities of the program, direct executive assistance to program leaders, and oversee the program budget. Services provided include fiscal management, written communications, meeting and resource management, data management and analysis, scheduling, organization, conducting research, and coordination of activities across programs to ensure a positive employee experience and seamless service. The typical workday is 8:00am-4:30pm Monday-Friday, with the occasional need for flexible hours during events and programs.

Minimum Qualifications

Education: Bachelor's degree is required.

Experience: One year of progressively responsible clerical, secretarial and/ or administrative support is required. Experience working with budget/purchasing is required.

Licensure & Certifications:

Preferred Qualifications:

Job Duties:

• 25% - Oversee Noel Studio budget/purchasing - (Essential)
• 15% - Prepare and submit hiring forms for Noel Studio student workers; reserve Noel Studio physical spaces - (Essential)
• 15% - Assist in the planning, preparation, and staffing for events in the Noel Studio and the Office of the Assistant Provost - (Essential)
• 10% - Maintain office space and equipment and perform other duties such as submitting work orders, ordering supplies, preparing items for surplus, etc. - (Essential)
• 10% - Manage schedule of Assistant Provost and oversee sensitive meetings/prep meeting docs - (Essential)
• 10% - Oversee records and archives for the Noel Studio and Office of the Assistant Provost - (Essential)
• 10% - Assist faculty and guests with tech needs and hybrid setups - (Essential)
• 5% - Ensures the effective operation of programs by performing other duties as required or requested - (Essential)

Sponsorship: This position is not eligible for visa sponsorship.

Funding Source: Institutional

Open Until Filled: Yes

Special Instructions:

AA/EEO Statement

Eastern Kentucky University is an Equal Opportunity employer and educational institution and does not discriminate on the basis of age (40 and over), race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, ethnicity, disability, national origin, veteran status, or genetic information in the admission to, or participation in, any educational program or activity (e.g., athletics, academics and housing) which it conducts or any employment policy or practice.

Background Check Statement

Offers of employment are contingent upon satisfactory background check.


To apply, please visit: https://careers.eku.edu/jobs/89b0f22a-783b-4174-9850-99450b87aee8



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