Administrative Lab Coordinator

Job Summary

In the Department of Molecular and Cellular Biology, we research and teach how the collective behavior of molecules and cells forms the basis of life. We are driven by a passion for discovery and value collaborative approaches to scientific inquiry, where connections between people fuel interdisciplinary science and break boundaries across varied experimental systems. Against a backdrop of cutting-edge biological research, we work as a team of educators and mentors to inspire and train the next generation of scientists and global citizens. The Department has an opening for an Administrative Lab Coordinator, whose primary responsibilities are to ensure the efficient and effective day-to-day management of the activities of the faculty, research team and lab operations of two to three active research labs within the department.

Auto req ID

67608BR

Job Code

403134 Coordinator I

Department Office Location

USA - MA - Cambridge

Business Title

Administrative Lab Coordinator

Sub-Unit

Sciences

Salary Grade

054

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

A minimum of two years of experience. A combination of education, business training, and internships will count towards experience.

Additional Qualifications and Skills

• Bachelor's degree is preferred
• Experience providing executive-level assistance and coordination in a research or academic setting is preferred
• Excellent interpersonal and communication (oral and written) skills, office organization, and competency using current technologies and software
• Ability to prioritize working in an environment with multiple and conflicting interests
• Ability to work independently with minimal supervision
• Ability to handle complex and confidential information with discretion
• Must be a proactive self-starter with an interest in taking care of the smallest details
• Must be able to work as a positive member of a team

Additional Information

PLEASE SUBMIT A COVER LETTER WHEN APPLYING FOR THIS POSITION

All formal written offer letters will be made by FAS HR.

We are unable to provide visa sponsorship for this role.

Department

Molecular and Cellular Biology

Pre-Employment Screening

Identity

Schedule

35 hours per week

Job Function

General Administration

Position Description

• Provide high-level administrative and logistical support to multiple faculty members and their very active and complex laboratories in the Department of Molecular and Cellular Biology
• Manage calendars; research and assemble briefing information for meetings, prepare meeting summaries and related materials; facilitate teleconferencing as needed
• Draft, edit, and process a wide variety of written material including course materials, correspondence, manuscripts, CVs, bibliographies and communications for faculty members; triage requests and inquiries and respond to routine inquiries on behalf of faculty
• Initiate new appointments and hires on behalf of the labs and coordinate these with department administration. Develop and maintain methods for organization of information including files, databases and other systems
• Create systematic process for tracking correspondence and status of request and responses. Responsible for coordinating an extensive and ongoing international and domestic travel schedule including planning all travel-related activities, conducting necessary research, providing documentation, and creating detailed itineraries
• Manage all financial transactions including reimbursements, corporate card expenditures, purchasing, etc. Interface with vendors for equipment, supplies, quotes, and service contracts
• Provide administrative support in preparation of sponsored research grant proposals and progress reports
• Maintain information on lab websites/webpages. Assist with special projects and/or committee service
• Partner with members of the MCB core staff to coordinate administrative activities and promote efficient operations and communication
• Provide administrative support in preparation of sponsored research grant proposals and progress reports, including but not limited to BioSketches, SciENcv, and publications

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

This position offers hybrid remote/in person work flexibility. There is an expectation that employees be able to work in person in Cambridge, MA.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)

LinkedIn Recruiter Tag (for internal use only)



Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. Any remote work must be performed within one of the Harvard Registered Payroll States.

About Us

Our Science 

We research and teach how the collective behavior of molecules and cells forms the basis of life. We are driven by a passion for discovery and value collaborative approaches to scientific inquiry, where connections between people fuel interdisciplinary science and break boundaries across varied experimental systems. Against a backdrop of cutting-edge biological research, we work as a team of educators and mentors to inspire and train the next generation of scientists and global citizens. 

Our Community 

At the core of the MCB department is a commitment to foster an environment in which all individuals have the opportunity to thrive. It is our shared responsibility to create an inclusive culture, where we support and respect each other as colleagues. We embrace a diverse range of perspectives, expertise, identities, experiences, talents, and abilities. By continually strengthening this foundation of investing in the well-being of our people, we enable our community’s growth and pursuit of the creative and innovative approaches that underlie scientific excellence.