Academic Administrative Assistant - Team East .83 FTE

Academic Administrative Assistant - Team East .83 FTE

Description


Position Title: Academic Administrative Assistant - Team East (History & Environment Studies)

Department: Office of the Provost and Dean of the College

Reports To: Academic Administrative Supervisor

Classification: Non-Exempt
FTE: .83

Essential Job Duties:

1. Support department chairs, program directors, and faculty

• Provide administrative support to ensure efficient operation of office
• Monitor, manage and reconcile budgets
• Assist with accessing, manipulating and preparing of presentation data needed for departmental and program planning, assessment, accreditation and grant writing
• Assist chairs and search committees with all phases of tenure-track and term faculty recruitment and hiring
• Assist with design of class & lab schedule
• Provide orientation for faculty, basic classroom technology support, course materials as requested, and travel coordination
• Liaise with IT and perform basic troubleshooting for faculty members

1. Oversee organization of department

• Keep records, order supplies, maintain equipment, manage bulletin boards and shared spaces
• Maintain department website, social media and newsletter
• Advertise student opportunities and organize materials
• Assist with logistics, preparations and publicity for all meetings and events sponsored by departments and programs
• Hire, train, supervise and approve timesheets for student workers including tutors and teaching assistants

3. Collaborate and maintain relations with departments across campus

• Report building concerns and needs to Facilities
• Attend Academic Administrative Assistant (AAA) meetings and training sessions
• Provide support to and serve as a backup to other AAAs, departments and programs as needed

4. Other Duties

• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community
• Complete and meet deadlines for required training and performance management cycle
• Perform other duties as assigned

Work Schedule:

Term: Mid-August to Mid-June

Shift: The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm;
flexible work arrangements can be proposed and are subject to approval by the Academic Department Chair and relevant supervisor.

Required Qualifications:

Education: High school diploma or equivalent

Experience: 1+ year of office or administrative experience, or relevant experience

Preferred Qualifications:

Education: Bachelor's Degree

Experience: 3+ years office or administrative experience; experience working in an academic environment

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.









About Us

Who We Are:

Founded in 1874, St. Olaf College is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, monthly contributions to a retirement healthcare account, contributions to eligible employees' health savings accounts, a significant tuition discount (up to an 80% reduction) at ACM and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here: https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our DEI page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

The college strongly recommends that incoming students and new employees complete the primary COVID vaccine series before beginning their studies or work on campus, and that all members of our campus community remain up to date with COVID vaccines, per CDC guidance.
For Staff Application Assistance:
employment@stolaf.edu
507-786-3068
For Faculty Application Assistance:
facultysearch@stolaf.edu
507-786-3356
Nondiscrimination Policy St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.
Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu, (507) 786-3465.


To apply, visit https://fa-ewur-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_3/job/1676/?mode=location





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