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Sr. Office Assistant Advancement Services

Employer
Providence College
Location
Providence, Rhode Island, United States
Salary
Competitive Salary
Date posted
Dec 18, 2024

Job Details

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.



Providence College, a primarily undergraduate, liberal arts, Catholic institution of higher education conducted under the auspices of the Dominican Friars, seeks candidates who can affirm and contribute to its mission. The College is committed to creating a diverse, inclusive environment that supports all of its students, faculty, and staff. All members of the community share a responsibility for creating, maintaining, and developing a learning experience valuing differences and practicing inclusion. We invite applications from qualified individuals who possess the experience, knowledge, and commitment to work within a diverse learning environment. Women and minority candidates are strongly encouraged to apply. Providence College is an equal opportunity employer.

Overview

Provide administrative and general support to the Director of Advancement Services and staff in gift processing, CRM, prospect research and management, and reporting & data analysis.

Duties and Responsibilities

ESSENTIAL DUTIES:

  1. Prepare, review, copy, and file transmittals. Ensure all steps of the transmittal process have been completed by internal partners as needed. (20%)
  2. Issue gift receipts on a regular basis, calendar year end tax receipts, and respond to ad-hoc requests. (15%)
  3. Perform intermediate and advanced computer functions including managing databases, creating, analyzing, and integrating and importing linked spreadsheets, creating mail, envelope and table merges, creating and editing captions, adding graphics, editing images, footnotes, endnotes, indices, tables of content, creating master documents and reports using information from several sources. (15%)
  4. Coordinate internal and external attendee calendars, reserve/schedule meeting rooms, and make arrangements for equipment, seating and refreshments when necessary. (15%)
  5. Prepares and maintains records, files and databases, some of which may be confidential. Monitors budgets and other financial activities that may require proficiency with math and bookkeeping through trial balance. (10%)
  6. Answer phones, greet and direct visitors to appropriate areas or persons. (10%)


MARGINAL DUTIES:

  1. Sort, open, distribute, and route individual or departmental incoming mail, and prepare outgoing mail. (5%)
  2. Compose and produce correspondence and reports. (5%)
  3. Process invoices, bills, and reconcile expenses for the Director and the department. (5%)
  4. Perform all other duties as may be required.


Education and Experience
  • High School education or equivalent. Degree in related field, business, non-profit preferred.
  • Two to three years of related experience and or an equivalent combination of education and experience.
  • Working knowledge of Microsoft Office applications and database systems
  • Demonstrated ability to work under deadline pressure.
  • Organize, set and implement priorities.
  • Manage multiple tasks
  • Strong attention to detail and a high degree of accuracy.
  • Effective organizational, decision-making, and communication skills
Supplemental Information

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sitting in a normal seated position for extended periods of time
  • Reaching by extending hand(s) or arm(s) in any direction
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
  • Communication skills using the spoken word
  • Ability to see within normal parameters
  • Ability to hear within normal range
  • Ability to move about

DISCLAIMER: This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

EEO STATEMENT:
Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time-to-time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Company

 

 Providence College

Providence College, a primarily undergraduate, liberal arts, Catholic institution of higher education in Rhode Island conducted under the auspices of the Dominican Friars, seeks candidates who can affirm and contribute to its mission. The College is committed to creating a diverse, inclusive environment that supports all of its students, faculty, and staff. All members of the community share a responsibility for creating, maintaining, and developing a learning experience valuing differences and practicing inclusion. We invite applications from qualified individuals who possess the experience, knowledge, and commitment to work within a diverse learning environment. Women and minority candidates are strongly encouraged to apply. Providence College is an equal opportunity employer.

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