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Coordinator & Administrative Assistant for Social Equity & Inclusion - Rhode Island School of

Employer
Rhode Island School of Design
Location
Rhode Island, United States
Salary
Salary Not Specified
Date posted
Sep 6, 2021

Job Details



Job Summary

The Center for Social Equity and Inclusion (SEI) at Rhode Island School of Design (RISD) seeks a Coordinator & Administrative Assistant to provide a wide variety of detailed and complex administrative and logistical support. The Center for SEI is RISD’s central hub for cross-cultural collaboration and the staff is made up of thought leaders and practitioners who engage the community with authenticity and an unwavering commitment to the work. Click here to learn more about the Center for SEI .

The daily responsibilities include working in support of the VP & Associate Provost for SEI and the Dean of Faculty to proactively manage and maintain complex and dynamic calendars and overseeing logistics for events and workshops with guest artists and scholars. The ideal candidate is adept at completing projects in a deadline-driven environment and coordinating and communicating with a variety of individuals at all levels with thoughtfulness and diplomacy. This role also prepares, distributes, and archives meeting materials and minutes and manages communications for the Center and Teaching & Learning Lab, including a monthly newsletter.

The Coordinator & Administrative Assistant also provides comprehensive administrative and logistical support to the following units:

SEI Faculty Steering Committee

SEI Faculty Research Fellows and other committees

SEI student-based initiatives

We seek a culturally competent candidate whose professional practice is aligned with advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.

Essential Functions

  • Provide a wide variety of administrative support to the Dean of Faculty and V.P. & Associate Provost for SEI and Associate Dean for Student SEI. Organize regular and standing committee meetings, maintain calendars, arrange travel and logistics, and prepare meeting materials, including but not limited to, minutes, agendas, and reports. Proactively prompt and initiate follow-up on action items as designated.

  • Coordinate activities of the Center for SEI and Teaching and Learning Lab. Oversee event and workshop logistics including communication with guest artists and scholars. Ensure communication of promotional materials across campus as directed and coordinate printing and distribution.

  • Provide comprehensive administrative support to the SEI Faculty Steering committee and support for the SEI Faculty Research Fellows and other committees as assigned by the VP and AP for SEI and Dean of Faculty. Provide logistical support to enable student success of SEI’s student-based initiatives which may include SEI student employees, key initiatives, and high-level institutional programs.

  • Maintain the budget for the Dean of Faculty and V.P. & Associate Provost SEI offices. Process and track expenditures, ensuring that all charges have correct account and object codes, and liaise with relevant offices as needed. Support SEI awards as directed, confirm movement of applications through to final decision; advise and assist recipients with purchases; reconcile purchases; maintain and reconcile final budget.

  • Maintain and update the SEI website and all electronic communication with the campus community, including the creation of a regular SEI newsletter.

  • Assist, as needed, with the organization, coordination, procession, and assembly of Commencement and other institution-wide ceremonies and events.





Required Knowledge/Skills/Experience

  • Computer experience required, including experience in maintaining and developing a website. Demonstrated understanding of Word, Excel and other MS office products, as well as Google sites and internal online supports such as WebAdvisor. Ability to post and update internal web page information or documentation.

  • Excellent interpersonal, communication, telephone and online skills.Ability and experience working effectively and collaboratively with others and a clear ability to engage myriad cultural perspectives. Must be able to discern and maintain confidentiality as appropriate for particular exchanges and in processing records and files.

  • Demonstrated ability to work in a high impact, deadline-oriented environment where initiative, attention to detail and ability to work on multiple projects simultaneously is required.

  • Requires tact, discretion, and composure under pressure. Ability to communicate successfully with a diverse range of people and proactively shepherd tasks to fulfillment.

  • Minimum of five years’ experience providing administrative support with experience supporting a senior executive or senior management level. Bachelor’s degree or equivalent combination of education and experience.



Union:

No



Work Schedule:

35 hours per week; 12 months per year



Employment Status:

Full-Time; Regular

Non-exempt



Grade:

03/CT



Documents Needed to Apply:

Resume (required)

Cover Letter (required)

Incomplete applications will not be considered. Please upload all required documents.

The successful candidate will be required to meet our pre-employment background screening requirements.

For certain positions, RISD is currently supporting remote work arrangements due to the pandemic. When work resumes in person, employees are expected to perform work on campus.

RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.

For internal use only - Job Family:

Administrative Support Services

Company

RISD

RISD is a college and museum founded in 1877 in Providence, RI. Today 2,620 students engage in 44 full-time bachelor’s and master’s degree programs, supported by a committed faculty and worldwide network of more than 31,000 alumni.

By cultivating expansive and elastic thinking, RISD equips artists, designers and scholars to generate and challenge the ideas that shape our world.

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