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Specialist - Advising Center

Employer
Columbus State Community College
Location
Columbus, Ohio, United States
Salary
Competitive Salary
Date posted
Dec 20, 2024

Job Details

Compensation Type: Hourly

Compensation: $18.50

Job Summary

The Specialist in Advising will help support the Advising Central model and will provide office management and triage advising services for presenting students. This will include but is not limited to managing transient student email and processing, advising email support, SAP appeals assistance, live chat coverage, phone coverage, front desk coverage, drop-in support, website maintenance, programming support, and general office management. The Advising Center Specialist provides customer service to new and continuing students interacting with the Advising Center providing a seamless transition throughout the advising process. The Specialist assists students regarding Academic Advising and Advising Center functions, as well as assisting them throughout program completion. Specialists communicate with other student affairs areas to facilitate the consistent delivery of information and services and refer students to other departments and resources as appropriate.

Student Support
  • Works with students throughout the advising life cycle. Provide basic advising support to students regarding academic programs and contacts students, guarantors, and others
  • Regularly interacts with students and parents and follows up on missing or deficient information in person, by telephone, and by mail. Gathers information from students in order to understand and evaluate individual circumstances; interprets relevant policies, procedures, and guidelines to determine the best course of action.
  • Assists in advising students on issues that will impact their placement, enrollment, and financial assistance, including the potential effect of changes in their course load, withdrawal from their classes and eligibility for a refund of tuition charges, and adherence to the Satisfactory Academic Progress standards policy and appeal process.
  • Participates in the planning, coordination, and implementation of advising activities for new and current students.
Customer Service
  • Provides comprehensive customer service in a high volume and challenging, fast-paced environment, resolving most issues on the spot and referring students to appropriate departments for further assistance as necessary. Interprets and responds to student inquiries in person, via the telephone, and electronically.
  • Facilitates engaging presentations, first-semester course recommendations, financial aid support, and general support to new students and their families. Provides information on course selection, prerequisite authorizations, and other permissions needed for student registrations.
  • Provides guidance on department and campus processes. Maintains Advising Center technology.
Clerical
  • Tracks all activities, evaluates their effectiveness, and recommends outreach changes and improvements. General duties may include scanning documents, distributing and processing mail, updating and ordering admissions/registration publications/forms, and various office supplies.
  • Processes incoming transient student applications and maintains correspondence with academic advisors, students, and faculty/staff as needed. Maintain confidentiality of student records and other information. Tracks and inputs data related to Advising Center activity.
  • May lead and guide the work of other support staff (i.e., student employees) as appropriate; facilitates communication of administrative activities and workflow to departments and areas within the Advising Center.
Culture of Respect
  • Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.
Minimum Qualifications
  • Associate degree or relevant clerical or customer service experience
  • At least three (3) years of progressively responsible clerical or student services experience in the area of the assigned specialized function, such as advising, career services, or higher education
  • State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s)
Work Schedule: 20 - 29 hours a week between the hours of 8 am - 5 pm on Monday, Tuesday, and Thursday, 8 am - 7 pm on Wednesday, and 10 am - 4:30 pm on Friday.

*An appropriate combination of education, training, coursework, and experience may qualify a candidate.

CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Full Time/Part Time:

Part time

Union (If Applicable):

Scheduled Hours:

20

Additional Information

In order to ensure your application is complete, you must complete the following:
  • Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication.

  • Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

If you are a current employee of Columbus State Community College, please l og in to Workday to use the internal application process.

Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

Company

At Columbus State Community College, we pride ourselves in being Central Ohio’s front door to higher education and a leader in advancing our region’s prosperity. By joining our team, you will contribute to our mission to educate and inspire an entire community of learners. Together we can change lives and help our students achieve their goals.

Our Work Culture

We are teachers, administrators, and staff members committed to a common goal: student success. We believe that fulfilling lives are grounded in self-awareness and continuous learning. We embrace bold ideas, lead by action and example, and recognize that more can be accomplished together than alone. We believe that a community college needs to look like the community. With that in mind, we are a proud reflection of the demographics of Central Ohio, and we leverage the College’s rich diversity to strengthen our community and increase regional prosperity.

About the College

With an annual enrollment of 45,000 students, Columbus State Community College is the largest community college in Ohio and among the largest community colleges in the nation. The College offers more than 300 associate degrees and certificates, making it an entry point to higher education and the workforce.

This is possible in large part thanks to the 2,500 dedicated employees who share their knowledge and experience. In addition to the downtown Columbus campus and the Delaware campus, Columbus State has six Regional Learning Centers as well as Industry Sites and Educational Partner Sites located throughout the region.

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