Administrative Assistant I

Posting Details

Position Information

Job Title
Administrative Assistant I

FLSA Status
Salaried Non Exempt

Posted Salary Range

Employment Status
Full Time

Department
Health, Physical Education and Recreation

Job Summary

The incumbent in this entry level class in the Administrative Assistant Services provides responsible and difficult clerical and secretarial duties of a general and specialized nature in support of the assigned department, division, or program area.

Knowledge Skills and Abilities

Knowledge of supplies, equipment and/or services ordering and inventory control
Records maintenance skills
Skilled the use of operating basic office equipment
Organizing and coordinating skills
Ability to communicate effectively, both orally and in writing
Ability to maintain calendars and schedule appointments
Ability to understand and follow specific instructions and procedures
Ability to main confidentiality of records and information
Ability to create, compose, and edit written materials

Essential Job Functions

Performs a variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports and other materials
Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes telephone calls; maintains log of inquiries as required
Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
Establishes, maintains, processes and update files, records, certificates, and/or other documents
Arrange meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, as required
Orders, stocks, and distributes office supplies
Performs basic, routine booking functions
May instruct and oversee the activities of student employees

Qualifications

High school diploma or GED
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year’s basis.
One (1) year of experience directly related to the duties and responsibilities specified

Licensing and Certifications

N/A

Physical Requirements

Work in noisy (above 85 decibels) areas
No

Sedentary Work - Exerting 10 pounds
Occasionally

Light Work - Exerting up to 20 pounds
Occasionally

Medium Work - Exerting 20-50 pounds
Not Required

Heavy Work - Exerting 50-100 pounds
Not Required

Very Heavy Work - Exerting in excess of 100 pounds
Not Required

Travel
Not Required

Extended Work Hours
Not Required

Posting Detail Information

Posting Number
S1090

Number of Vacancies
1

Location
Lorman

Position End Date (if temporary)

Open Date
01/01/2025

Close Date
05/31/2025

Open Until Filled
Yes

EEO Statement

Alcorn State University

Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Advertising Summary
Excellent Benefits Package

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Unofficial Transcripts
4. Letter of Recommendation (Professional)
5. Letter of Recommendation (Personal)
6. Letter of Recommendation (Professional or Personal)

Optional Documents