Admissions Application Review Specialist
- Employer
- University of Wisconsin La Crosse
- Location
- La Crosse, Wisconsin, United States
- Salary
- Competitive Salary
- Date posted
- Dec 16, 2024
View more categoriesView less categories
- Position Type
- Administrative, Academic Affairs, Academic Administration, Student Affairs, Enrollment Management, Other Student Affairs
- Employment Level
- Mid-Level
- Employment Type
- Full Time
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Job Details
Posting Details
Position Information
Recruitment Number
1577
Number of Vacancies
1
Working Title
Admissions Application Review Specialist
Classification Title
Application Review Specialist
Proposed Salary to be Offered
$18.51 / hour
Appointment Percentage (Budget)
100
Position Summary
This position will be responsible for the comprehensive review of undergraduate and graduate applications. This position will examine and determine residency of applicants. When admission policies and regulations are not immediately applicable, this position will be expected to make decisions necessary to process the applications and work with the Director/Associate Director/Assistant Director of Admissions when needed. In addition to the duties already listed, this position will maintain admission records, create and generate admissions correspondence, and work with the admissions business processes of the student information system and document
management system. It is expected this individual is knowledgeable of the application processing for all admit types to assist other Application Review Specialist positions at various times of the year based upon work load. Normal office working hours for this position are 7:45 a.m. – 4:30 p.m., Monday-Friday. All responsibilities shall be executed while demonstrating a commitment to Inclusive Excellence.
Position Type
Staff/Administrative
Pay Basis
Annual
FLSA
Non-Exempt
Contingent Upon Funding
No
Is this position eligible for employment sponsorship, (H1B or PERM)?
No
Required Qualifications
- Minimum of high school diploma and 3 years of administrative office work experience (Associate or Bachelor’s degree may substitute for years of experience).
- Knowledge and experience in the use of computer software including Microsoft Office Suite.
- Knowledge and experience in the use of electronic calendaring and email.
- Effective oral and written communication skills.
- Ability to determine a variety of math computations (i.e. class rank, grade point average).
- Earned Associate and/or Bachelor’s degree.
- Work experience in higher education setting.
- Strong knowledge of student information and document management systems.
- Ability to use discretion and good judgment regarding confidential information.
- Possess attention to details and time lines/due dates despite frequent interruptions.
- Ability to coordinate projects, work independently and to independently set priorities to meet demands of the position.
- Ability to interpret policies, procedures and protocols of an administrative office.
- Excellent organization and time management skills.
- Ability to multi-task when necessary.
- Ability to meet and work effectively with people across multiple levels of the organization and with external partners.
- Ability and willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars and training sessions, related to current position responsibilities.
Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.
Working conditions and environment
Ability to sit for significant amounts of time at a desk/computer.
Miscellaneous Information
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
- paid vacation for 12-month positions.
- excellent flexible health insurance with low co-pays and good coverage.
- paid holidays and sick days.
- after 5 years of employment, you become vested in our retirement system which ensures income post-career.
- benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.
Information about UWL and the Surrounding Region
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on theU.S. News & World Reportlist of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest. UW-La Crosse ranks 6th nationally among the Top LGBTQ -Friendly Colleges for 2018-19 by AffordableCollegesOnline.org ( ACO ).
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan .
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse . Learn more about UW-La Crosse here: https://www.uwlax.edu/human-resources/services/talent-acquisition-and-employment/finalist-welcome/
AA/EO Statement
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
COMMITMENT TO INCLUSIVE EXCELLENCE
Inclusive Excellence is a source of strength, creativity, and innovation for the University of Wisconsin La Crosse. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community. We commit ourselves to the pursuit of excellence in teaching and learning, research, scholarship, creative activity, community service, and diversity as inextricably linked goals.
The University of Wisconsin La Crosse fulfills this by creating a welcoming and inclusive community for people from every background – people who serve the State of Wisconsin and the public good.
Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.
Redbook Position
Yes
Division/College
Student Affairs Division
Description of College / Department / Program / Division / Unit
The Division of Student Affairs’ role is to enhance and support students learning experience here at UWL . We work closely with faculty, staff, community members, alumni and most importantly, students to provide quality programs and services which promote learning, leadership, involvement, service and the celebration of diversity. The Division includes a number of departments: Admissions and Recruitment, Campus Child Center, Counseling and Testing, Student Health Center, Intercollegiate Athletics, Recreational Sports, Residence Life, Student Life, University Centers, and the Vice Chancellor & Dean of Students office. The staff of the Division is truly student-centered and concerned about the holistic development of the student.
Duties/Responsibilities
These are the job duties required for the position.
Responsibility Statement
Coordination and Evaluation of Admissions Applications
Duties to Support Responsibility
- Coordinate application process. Review file for completeness and correspond with student if materials are incomplete.
- Perform comprehensive review of applications based upon admit type. This may include: review high school transcript and/or college/university transcript(s),determine if academic units have been satisfied, calculate high school rank/percentile, calculate cumulative GPA in transferable credits, review courses in progress, and verify ACT / SAT scores.
- Read and interpret essays, recommendations, and other materials included in admissions applications.
- Determine residency of students according to Wisconsin Statutes. Input applications into student information system. Complete maintenance on applications as necessary.
- Review all high school and college transcripts to determine if applicant is admissible based on admission guidelines.
- Examine and determine eligibility of applications based upon admit type which involves evaluation of non-routine student academic records.
- Coordinate and oversee the process of admission decision letters.
- Follow up on incomplete admission records (i.e., application fee, official high school transcripts, ACT or SAT scores, courses in progress, official college/university transcripts, collect and review final official high school and final official college/university transcripts for registered students.)
- Maintain contact with Director/Associate Director/Assistant Director of Admissions on applications that require further evaluation.
- Prepare and mail registration information to all newly admitted undergraduate degree students before each term.
- Process transfer credit evaluations.
- Collaborate with appropriate offices to maintain transfer credit database.
- Place restriction on student record if incomplete from a previous term.
- Coordinate the cancellation process of undergraduate applications based upon admit type.
- Coordinate various checklist processes. This may include ACT / SAT reports.
Admissions Office Processing
Duties to Support Responsibility
- Assist with electronic transcripts, test score loading, proofing letters and email correspondence.
- Assist with training and monitoring student employees.
- Assist with training of other university staff members.
- Keep Director/Associate Director/Assistant Director of Admissions advised on work flow and any problems.
- Recommend policies, procedures, and guidelines for university staff to Director/Associate Director/Assistant Director of Admissions.
- Responsible for keeping current in the area of office technology.
- Assist with coordination of enrollment process. This includes enrollment management, on-campus housing, registration, etc.
- Assist with opening and distributing mail. Link high school records, college/university records, ACT or SAT scores, letters of recommendation, etc. in student’s record.
- Be knowledgeable about other university staff positions. Assist when problems arise or workloads become too heavy. Also assist with workloads when unexpected illness occurs among other staff members.
Performance of Support Staff Duties
Duties to Support Responsibility
- Back-up front desk staff with phone calls and greeting visitors.
- Assist with online campus visit reservations for prospective students and parents using the CRM .
- Compose and send correspondence via email and mail.
- Perform tasks assigned by Director/Associate Director/Assistant Director of Admissions.
- Participate and support select division activities.
Posting Detail Information
Posting Date
12/16/2024
Continuous Recruitment
Yes
Continuous Recruitment First Review Date
01/03/2025
Close Date
Special Instructions
Application deadlines
TO ENSURE CONSIDERATION : Priority consideration is given to those candidates who apply by the listed ‘First Review Date’ of January 3, 2025. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
This position also has the potential for an immediate start after background and criminal history checks.
Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment
Position Contact Name
Trevor Sprague
Position Contact Email
hrinfo@uwlax.edu
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Chronicle of Higher Education Web Site
- Discipline-Specific Publication/Web Site
- HERC Web Site
- HigherEdJobs.com Web Site
- Job Center of Wisconsin Web Site
- Minority Publication/Web Site
- University of Wisconsin - La Crosse Social Media (i.e. Facebook, LinkedIn, Twitter)
- University of Wisconsin - La Crosse Web Site
- La Crosse Tribune
- Personal Referral
- Indeed
- WinonaDailyNews.com, LaCrosseTribune.com, ChippewaHerald.com, Journaltimes.com, Kenoshanews.com, Madison.com
- Department of Workforce Development (WISC)
- Other
- * The University of Wisconsin System will not reveal the
identities of applicants who request confidentiality in writing,
except that the identities of finalists must be revealed upon
request. See Wis. Stat. §. 19.36(7).
- I wish for my name to remain confidential until the university is no longer able to do so.
- I waive my right to keep my name confidential through the application process.
- * Will you now or in the future require visa sponsorship for
employment at the University of Wisconsin-La Crosse? (UW-L and UW
System institutions pay for some or all of the sponsorship costs.
Some candidates may require an H1B or another form of employment
sponsorship to work in the US. This question is asked so that if
you are the successful candidate, Human Resources can work with
your work unit to begin the process of obtaining this visa).
- Yes, I will require sponsorship prior to employment.
- Yes, I will require sponsorship for continued employment if hired.
- No, I do not require sponsorship and am eligible to work in the US.
- * After you retire from a Wisconsin Retirement System (WRS)
employer, you may return to work with a WRS employer as a rehired
annuitant, provided certain requirements are met. There are no
restrictions on what type of position a rehired annuitant can hold.
Under the WRS, there is no limit to how much you may earn as a
rehired annuitant. (Learn more:
https://www.wisconsin.edu/ohrwd/benefits/life-events/empcha/ra/).
Are you currently collecting an annuity from the Wisconsin
Retirement System, (WRS)?
- Yes
- No
- * Are you an alum of the University of Wisconsin-La Crosse?
- Yes
- No
- * Are you currently employed by or have you been employed by a
UW System institution or a State of Wisconsin agency during the
last seven (7) years? Please answer yes or no. If yes, provide the
institution or agency name, your supervisor and contact
information, including phone number and email address.
- Yes
- No
- * Were you ever found to have engaged in any sexual violence or
sexual harassment in a previous work assignment? (Required under UW
System Administrative Policy 1275)
- Yes
- No
- * Are you currently under investigation or have ever left
employment during an active investigation in which you were accused
of sexual violence or sexual harassment? (Required under UW System
Administrative Policy 1275)
- Yes
- No
- * Please provide your most recent employer, supervisor name and
contact information, including phone number and email address.
(Pursuant to UW System Administrative Policy 1275, UW System
requires reference checks related to sexual harassment and sexual
violence to be conducted at a minimum with a final candidate’s most
recent employer and with all previous UW System institution and
State of Wisconsin agency employers from the past seven years. UW-L
will notify you prior to contacting your supervisor).
(Open Ended Question)
- * Are you legally eligible to work in the United States?
- Yes
- No
Required Documents
- Resume/Curriculum Vitae
- Cover Letter/Letter of Application
- Reference Contact Information
Company
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
Company info
- Website
- http://www.uwlax.edu/
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