Financial Assistant

Job Summary

Perform diverse and complex accounting, customer service and office support duties. This position fulfills key financial and administrative duties needed to support the Finance Office, principally in the area of Accounts Payable. Typically works with computerized systems and software.

Auto req ID

67472BR

Job Code

400102 Accounting Assistant IV

Department Office Location

USA - DC - Washington

Business Title

Financial Assistant

Sub-Unit

Dumbarton Oaks

Salary Grade

052

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

3+ years of administrative and/or accounting experience required. Microsoft Office proficiency and Excel experience required.

Additional Qualifications and Skills

Bachelor’s degree highly preferred. Experience with MIP fund and accounting system preferred. Ability to work collegially in a team environment. Attention to detail, highly organized, strong problem-solving skills, good sense of discretion and ability to appropriately handle confidential information. Excellent written and verbal communication skills.

Department

Finance

Pre-Employment Screening

Criminal, Identity

Job Function

Finance

Position Description

• Manages the Accounts Payable cycle, including payments of vendor invoices and individual reimbursements and research accounting discrepancies

• Maintain monthly journal entry control records, ensuring proper approvals are met

• Manage approval process for checks and invoices and record keeping systems

• Organize and manage records and files including vendor payment files, mailings, tax filings and other compliance documentations

• Reviews financial data and takes appropriate action according to specific guidelines or accounting procedures and suggests remedial measures

• Assist Staff Accountant with vendor/staff inquiries regarding follow-up of payments and or approvals needed for processing.

• Orders, updates, and distributes departmental supplies as needed.

• Annual submission of 1099s

• Performs special projects as needed.

• Provides administrative support to Finance office staff and performs related duties as assigned.

• Follow-up on outstanding checks with vendors

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)

Work Format Details

This is a hybrid position that is based in Washington, DC. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.