Admin Support Specialist

Position Details

Position Information

Requisition Number
S4141P

Home Org Name
Canine Performance Sciences

Division Name
College of Veterinary Medicine

Position Title
Admin Support Specialist

Job Class Code
DB15

Appointment Status
Full or Part-time

Part-time FTE
0.8 FTE (32 hours/week)

Limited Term
Yes

Limited Term Length
2 year limited term position.

Job Summary

Auburn University is excited to begin the search for an Administrative Support Specialist! This individual performs a variety of office support duties within Canine Performance Sciences program.

This is a two-year limited term appointment. Continuation of employment is contingent upon availability of funds.

Why should YOU consider a career with Auburn University?

• Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years!
• Competitive employee benefits + state retirement plan.
• Tuition assistance for you and your dependents.
• Generous leave policies (including paid parental leave!)
• The satisfaction of knowing YOU are a part of providing the premier academic experience at Auburn and the life-changing work our students and employees perform.

Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-for-auburn.


It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!

Essential Functions

• Acts as office receptionist: receives and routes telephone calls and visitors; provides and gathers information.
• Prepares documents, reports, newsletters and manuscripts, and may compose correspondence.
• Operates standard office equipment such as personal computers, copiers, scanners, fax machines, etc.
• Maintains inventory and orders office supplies, materials and equipment.
• Processes and prepares forms such as work orders, purchase orders and personnel documents.
• Creates and maintains records, files, documents, and images in the data system.
• Calculates, posts, and verifies standard financial statements, reports and vouchers.
• May perform other office support duties such as payroll processing, document processing, and assisting with financial services.

Minimum Qualifications

Minimum Qualifications

High school diploma plus 4 years of experience in administrative support services.

Substitutions Allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

• Experience in clerical support services
• Experience in processing travel requests and reimbursement using GSA guidelines
• Knowledge of FLSA principles and experience in processing payroll
• Experience with AU or other human resources management activities such as posting positions, hiring and performance evaluation
• Experience with property/resource management and accounting
• Experience in coordinating events
• Experience in providing executive administrative support (i.e., prioritizing visitors and communications, supporting scheduling and arranging work travel of senior program personnel)
• Experience working in the AU Banner, Tiger Buy, and Kronos
• Experience in preparing budgets and maintaining excel files

Posting Detail Information

Salary Range
$36,410-$54,610

Job Category
Administrative

Working Hours if Non-Traditional

City position is located in:
Auburn

State position is located:
AL

List any hazardous conditions or physical demands required by this position

Posting Date
12/11/2024

Closing Date
12/21/2024

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/ EEO ) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.

Special Instructions to Applicants

Must be a U.S. citizen upon hire

Quick Link for Internal Postings
https://www.auemployment.com/postings/50322
Documents Needed to Apply
Required Documents

1. Resume

Optional Documents

1. Cover Letter
2. Other
3. Other Documentation

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please tell us how you first heard about this opportunity.
   
   (Open Ended Question)
   
   
2. * Please select the answer that best describes your current employment relationship with Auburn University:
   • Current full-time Auburn or AUM employee within probationary period
   • Current full-time Auburn or AUM employee outside of probationary period
   • Current part-time Auburn or AUM employee
   • Not an Auburn or AUM employee
3. * Do you have a high school diploma or equivalent?
   • Yes
   • No
4. * Do you have 4 years of experience in administrative support services OR a degree to use in lieu of experience?
   • Yes
   • No