Administration Assistant

Job Element

Detail

Job Title

Admin Assistant

Reporting To

Input Manager/ Director of finance and administration 

Location

USA

Department/Division

News / Support Function

Main Duties & Responsibilities

- Organising all logistics arrangements as required.

- Managing last minute changes to travel requirements.

- Focusing on best practice planning to reduce costs where possible.

- Manage Rota.

- Deal with accounts and expenses, and file expenses & checking invoices for anomalies.

- Sort out enquiries and other paperwork. Filing expenses & checking invoices for anomalies.

- Meeting and greeting guests.

- Visa applications when required.

- Providing monthly reports of all absence to Procurement / Finance. Liaising with Procurement/Finance for the set-up of new hires and freelancers. Dealing with guest payments.

- Maintaining office assets and logging records of all equipment.  

Essential

Required Skill Set & Experience:

• Proficient in both English and Arabic
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Proficiency in managing office tasks such as filing, scheduling, and correspondence.
• Ability to draft and edit documents, emails, and reports with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).  
• Experience with office management software and tools.  
• Familiarity with cloud-based collaboration tools

Education/Qualification

B.A Degree or equivalent