Assistant Director of Development Services

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled.

This position is a member of the Development Services team in the division of Development and Alumni Engagement (DAE). The Assistant Director serves as the operations project manager. As such, the Asst. Director will manage incoming requests, coordination of daily processes, and collaboration with internal and external customers on requirements, criteria, and accuracy of the output produced. The incumbent will also manage and execute constituent data updates and integrity processes through various entry points as well as manage work study employees.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Create accurate, segmented lists of constituents to be used in communication and solicitation strategies with the use of various tools and technologies
• Use project management software to prioritize, track, and manage daily processes, requests, and special projects
• Manage daily processes for donor receipts, donor statements, and other cyclical data processes
• Manages constituent data import and update processes between DAE systems
• Use tools and technologies to diagnose and resolve issues of data accuracy. Collaborates with IS on an ad hoc basis for cyclical data import processes
• Train and manage work study students
• Communicate with campus partners and off campus vendors on projects and requirements
• Assist with documentation on data entry and use of data standards for DAE
• Assist with user training needs
• Other duties as assigned

POSITION QUALIFICATIONS

Competency Statement(s)

• Accuracy - Ability to perform work accurately and thoroughly.
• Analytical Skills - The ability of the individual to gather raw data and to process that data into a meaningful form.
• Applied Learning – Ability for an individual to take part in needed learning activities in a way that makes the most of the learning experience.
• Autonomy - The ability of the individual to complete assigned tasks with little oversight.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Initiative - Ability of the individual to act and take steps to solve or settle an issue.
• Interpersonal - Ability to develop and maintain relationships with others.
• Judgment - The ability to formulate a sound decision using the available information.
• Management Skills - ability of the individual to achieve desired outcomes by setting goals and priorities that deliver results.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Project Management - Ability to organize and direct a project to completion.
• Relationship Building - Ability to establish and maintain a good rapport and cooperative relationship with customers and co-workers.
• Reliability - Ability to be dependable and trustworthy.
• Responsible - Ability of the individual to be trustworthy or answerable for their conduct.
• Self-Motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Tolerance - Ability of the individual to show respect for the rights and opinions of others.
• Training - Ability to develop a particular skill in others to bring them up to a predetermined standard of work performance.

SKILLS & ABILITIES

Education: Associate's degree (A. A.) required. Relevant experience may be substituted for a degree.

Experience: Minimum of 1 year experience using relational database and/or understanding of non-profit fundraising.

Communication/Language: Intermediate: Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills: Microsoft Office, Google applications, and understanding and experience in using fundraising and alumni engagement systems.

Other Requirements:

• Strong interpersonal and written communication skills
• Well organized with strong attention to detail
• Ability to work independently manage multiple priorities

PHYSICAL DEMANDS

Physical Demands

Lift/Carry

Stand

O (Occasionally)

Walk

O (Occasionally)

Sit

C (Constantly)

Handling / Fingering

O (Occasionally)

Reach Outward

O (Occasionally)

Reach Above Shoulder

O (Occasionally)

Climb

O (Occasionally)

Crawl

O (Occasionally)

Squat or Kneel

O (Occasionally)

Bend

O (Occasionally)

Speak

F (Frequently)

10 lbs or less

O (Occasionally)

11-20 lbs

O (Occasionally)

21-50 lbs

O (Occasionally)

51-100 lbs

N (Not Applicable)

Over 100 lbs

N (Not Applicable)

Push/Pull

12 lbs or less

O (Occasionally)

13-25 lbs

O (Occasionally)

26-40 lbs

N (Not Applicable)

41-100 lbs

N (Not Applicable)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements

• Vision (Near, Distance, Peripheral, Depth Perception)
• Hearing (Auditory perception, or audition)

WORK ENVIRONMENT

Normal office environment.

We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant, intellectual and creative lives for students and for ourselves. Principles of collaboration, respect for each other, diversity, freedom of expression, accountability and service guide the daily decisions and interactions across campus.

DePauw University, in affirmation of its commitment to excellence, endeavors to provide equal opportunity for all individuals in its hiring, promotion, compensation and admission procedures. Institutional decisions regarding hiring, promotion, compensation and admission will be based upon a person’s qualifications and/or performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity or gender expression, except where religion, gender, or national origin is a bona fide occupational qualification.

DePauw University’s goals and commitments are best served if the institution reflects the diversity of our society; hence, DePauw seeks diversity in all areas and levels of employment and abides by all local, state, and federal regulations concerning equal employment opportunities. The University admits, hires and promotes individuals upon their qualities and merits.

Employee Benefits Overview

There are many benefits offered to DePauw Employees.

For full time benefits eligible employees these benefits include medical, dental and vision insurance . Basic Life insurance, Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University. Full time employees may elect to purchase additional voluntary life insurance for themselves and their dependents. Additional voluntary benefits , Tuition Remission and Exchange , as well as Relocation Allowance are also employee benefits. See the Benefits Hub.

All employees may participate in the retirement savings plan , as well as employee discounts and access to University resources.

At DePauw, we recognize that our employees need to balance work and home. Please refer to University Policies for Vacation Time , Personal Time (hourly) and Sick Time policies in the Employee Handbook for more information on these and other benefits. When you need support, the Cigna Employee Assistance benefit is available to all employees and their households.

ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER, SUCH AS:

• Welch Fitness Center and wellness classes
• Indoor Tennis and Track Center
• University Libraries
• Peeler art galleries
• Green Center for the Performing Arts events and programs
• Ubben lecture series
• Free athletic events
• Bookstore and Starbucks (Greencastle) discounts
• Employee discounted meal plan
• Free parking
• Nature park, including walking and biking trails
• Personal duplicating and printing discounts

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