Registrar, Associate

About Occidental College

Founded in 1887, Occidental is a nationally recognized, private college of the liberal arts and sciences, dedicated to providing a gifted and diverse group of students with a total educational experience of the highest quality -- one that prepares them for leadership in an increasingly complex, interdependent and pluralistic world.

What makes Occidental special? An intellectually rigorous academic environment. Small classroom settings where students collaborate with professors and their peers while pursuing or discovering their passion. A beautiful residential campus that offers students hands-on engagement with the cultural and intellectual resources of Los Angeles. A community open to stimulating conversation and divergent points of view. Some 2,100 students from 46 states and 28 countries choose from 41 majors and minors and participate in one the country’s top undergraduate research programs. Oxy students routinely win top awards and fellowships; its first Rhodes Scholar was named in 1907. Dedicated to excellence and equity, Occidental also is one of the country’s most economically diverse campuses, according to the New York Times. Some 71 percent of Oxy students receive some form of financial aid; 20 percent are Pell Grant recipients; and 19 percent are the first in their family to attend college

Title: Registrar, Associate

Department: Academic Support

Duration: Indefinite

Employment Status: Full Time (40 hours/week)

Job Summary

Reporting to the Registrar, the Associate Registrar serves as a technology power user responsible for the maintenance, integrity, and retrieval of student academic records and data; designs and delivers testing, training, and documented use of various web based and enterprise database systems. Responds to data reporting requests from the campus community, delivering data maintained by the Office of the Registrar. Supervises the Student Records Specialist.

Job Duties

• 30% - Create ad hoc and specialized reports for use by the office as well as other departments, both academic and non-academic. - (Essential)
• 20% - Serve as main technical liaison for office by designing features and specifying coding for use by the office as well as by Information Technology Services (ITS) and other administrative offices. Train users on the use of administrative software, database structure, and reporting tools. Review programming code in order to troubleshoot applications and correct errors. - (Essential)
• 15% - Collaborate with ITS and other departments in developing new applications designed to streamline data entry and provide on demand information for use by students, faculty, and academic and administrative offices. Provide detailed specifications, including where relevant data is stored, for applications that involve the course schedule, student records, and degree requirements. - (Essential)
• 10% - Collaborate with the academic departments and academic deans to construct the course schedule and assign classrooms. - (Essential)
• 10% - Keep current with updates to software used by the office, including Banner, Argos, OnBase, and Parchment. Coordinate with ITS necessary changes for electronic transmission of data to the National Student Clearinghouse and the California Student Aid Commission. - (Essential)
• 5% - Work closely with the enrollment division to institute data tracking and reporting to support predictive modeling for recruitment and student success. - (Essential)
• 10% - Oversee the development and implementation of written office procedures. Provides supervision to the Student Records Specialist. - (Essential)

Minimum Qualifications

• Bachelor’s degree required.in liberal arts, data management, statistics or other fields of study related to position responsibilities.
• Five years of progressively responsible experience in a Registrar’s office or similar academic administrative office.
• One year of supervisory experience.
• Demonstrated knowledge, skills and ability to develop and manage complex spreadsheets, relational databases, and report writing software.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, Web Editing, and social media applications or any combination of productivity programs applicable to position responsibilities.
• Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy.
• Strong commitment to a quality work product.
• Demonstrated ability to effectively communicate verbally, in writing and electronically.
• Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies. Demonstrated commitment to justice, equity, inclusion & diversity.
• Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities.
• Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner.
• Ability to self-motivate and work independently.
• Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups.
• Knowledge of contemporary leadership and management methods to ensure employee success and achievement, and demonstration of related and applicable skills as evidenced by the ability to effectively direct, assess and evaluate performance of direct reports.
• Ability to effectively design, define, describe and document job functions, responsibilities, tasks, and required qualifications associated with supervised positions, and the demonstrated skills in assessing candidates’ experience, knowledge, skills and abilities when hiring for vacant positions, ensuring the best choice of candidate.
• Ability to provide employee development, training and opportunities for direct reports to demonstrate performance achievement and success; recognizing performance of both above standards and needs improvement and respond accordingly.
• Skilled at communicating feedback verbally, in writing and electronically; and documenting performance via introductory and annual performance appraisals.
• Skilled in developing and determining corrective employment/performance/behavioral strategies, as needed.
• Demonstrated ability to design and execute performance improvement plans, conducting disciplinary action and/or determining the appropriateness of employment continuation.

Preferred Qualifications

• Knowledge of Banner, Argos, Microsoft Access, SQL, and Oracle databases.

EXPECTED HIRING RANGE: $78,000/yr-$86,000/yr

If you are offered this position at Occidental College, your final base salary compensation will be determined based on factors such as skills, education, experience, and/or geographic location. In addition to those factors, Occidental complies with applicable pay equity laws and considers internal equity among current employees when developing the final offer. Please keep in mind that the range mentioned above is the base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth. We also offer a generous compensation and benefits package.

Advertised: 09 Dec 2024 Pacific Standard Time
Applications close: