Registration Clerk ERP TEMP

NORTHLAND PIONEER COLLEGE

Position Description
JOB TITLE:Records & RegistrationRegistration Clerk Backfill Classification:Temporary LOCATION:PDC, Tawa Building, Records & Registration Office
REPORTS TO:Assistant Registrar OVERTIME ELIGIBLE:X YES NO # OF DIRECT REPORTS: 0

GENERAL STATEMENT OF RESPONSIBILITIES:
Under the direction of the Assistant Registrar the Data Clerk will provide support to the Records & Registration Office during the implementation of Enterprise Resource Planning (ERP) software (Anthology) known as Project EmpowerED. It will be the responsibility of the Data Clerk to work within the legacy ERP system (Jenzabar) to create and maintain student accounts, assist students and employees with all records and registration functions and provide support to current employees and their duties throughout the implementation.

This is a full-time, temporary position. Position term is for Fall 2024 through the end of Project EmpowerED, which is expected to go-live by February 2026 and close by June 2026.

ESSENTIAL FUNCTIONS:
Support the Records & Registration office during Project EmpowerED.
Process student registrations within legacy ERP.
Run data integrity reports within legacy ERP correcting errors or referring to appropriate areas of the college for action.
Maintain and file paper or electronic records as required.
Respond to requests for information from the public, students, and employees.
Cross train with respective desks to complete daily tasks.
Performs other duties as assigned.

The above statements are intended to describe the general nature and level of work to be performed; they do not purport to describe all functions. Incumbents may be assigned other duties, and the essential functions may change from time to time as necessary.

Standard Competencies:
COMPETENCIES DESCRIPTION PROFICIENCY
Technology Ability to proficiently use Microsoft Office Products (i.e. Word, Excel, Outlook, PowerPoint) Adobe Products (Docu-Sign/E- Sign), Google Applications (Drive), Zoom. Intermediate

Communication Ability to communicate effectively with students, faculty, staff and the general public. Intermediate
Diversity & Multi- Culturalism Values and respects diverse perspectives, backgrounds, and cultures and effectively collaborating with individuals from varieddemographics. Intermediate
Flexibility & Adaptability Demonstrate the ability to adjust to changing circumstances, priorities and environments and remain resilient in the face ofuncertainty and ambiguity. Intermediate
Self-Awareness Ability to reflect on self-performance and growth opportunities. Basic
Continual Improvement Ability to seek opportunities for professional growth. Basic
Action Oriented Ability to make decisions and take action. Basic
Confidentiality Ability to maintain confidentiality. Advanced
Physical Ability to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision (corrected to 20/20), hearing or listening in the normal range (corrected), and speaking and giving directions. Ability to sit for prolonged periods in front of a computer; ability to maneuver and work in small or confined work areas, to safely access equipment using a ladder, to lift and carry equipment that may weigh 75 lbs. for more than 100 yards and work in confined spaces and heights over ten feet. Basic

MINIMUM QUALIFICATIONS:
GED or High School Graduation.
Two years of general office experience.
Proficiency in Microsoft Office software.
PREFERRED QUALIFICATIONS:
Associate’s Degree.
BENEFITS:
Based on College Procedure employees may be eligible for up to:
Single Coverage Medical Insurance
Optional Employee Pay Dental/Vision Insurance
4 Personal Days
12 Holiday Days
5 Days of Spring Break Leave
10-20 Days of Annual Leave (depending on service length)
18 Sick Days that can accrue up to 130 Days
Professional Development Opportunities
Arizona State Retirement System membership
Life Insurance
Long-Term Disability Insurance