Student Affairs Specialist -SOHS

Position Details

Classification Information

Position Classification Title

Administrative Specialist/Program Coordinator

FLSA

Exempt

Position Class

80427

Position Overview

Position Summary

The position will serve as a central point of contact for student support within the DON by helping with admissions, maintenance of applications, data collection on enrollment, retention, and completion, and keep the dean abreast of trends. This Student Affairs Specialist will also assist with student clearance for clinicals, graduation, student advising during the summer, international student support, participate in career fairs and other recruitment events, and respond to student inquiries. As needed, the position would coordinate student events, workshops, and activities to foster a sense of community and belonging.

The Office of Student Affairs Specialist ( OSAS ) is responsible for assisting the Division of Nursing through management, customer service and technological activities. Responsibilities include assisting with recruitment, admission, student affairs, and program effectiveness. In addition, this individual will provide primary assistance with admissions, progression, and graduation analysis. Additionally, this individual will provide primary responsibility for the administration, management and reporting processes of scholarship funds in the DON . This individual will provide program/student data to clinical agencies, accrediting bodies, and other constituencies. This individual will manage all student immunization records via the myClinical Exchange system. This individual will lead the efforts on the development, implementation, and evaluation of Standard Operating Procedures of the DON Office of Student Affairs.

Program Management

• Point of contact for admission processes, i.e., applications, committee reports, communications, etc.
• Assist leadership with grants and other scholarship management.
• Works closely with the DON leaders to monitor grants and other scholarship availability, allocation of scholarships per guidelines, etc.
• Utilize Banner, Slate, and other electronic databases for inputting, processing and reporting program and student data.
• Monitor and process admission and graduation processes to include graduation clearance
• Provide requisite program and student data to constituencies.
• Works with student orientation graduation, recruitment, marketing and other student affairs support initiatives.
• Assist in developing, maintaining, and updating program information, policies, procedures, etc.

Customer Service

• Provides exemplar customer service to students, faculty, staff and other constituencies (internal and external).
• Represent the OSA during recruitment, information sharing, and other student related events.

Information/Records Administration

• Establish and maintain student files
• Monitor program and student records and files.
• Generate programmatic reports for accrediting bodies and other constituencies as required.
• Compiles, retrieves, and manages data in an organized manner.
• Provide regular progress reports and updates to the Deans, Chief Nurse Administrator, and Chairs.

Performs other duties as assigned by the Dean(s) of the SOHS

Position Information

Position Number

001166

Working Position Title

Student Affairs Specialist -SOHS

Building and Room No.

F.L Atkins (Room TBD )

Appointment Type

Permanent Full-Time

If Time Limited.

No

Appointment Length.

12 months

Requirements and Preferences

Position required to work during periods of adverse weather or other emergencies

Not Mandatory

Normal Work Schedule

8:00am-5:00 pm

Department Required Skills

Preferred Years Experience, Skills, Training, Education

Required License or Certification

Valid US Driver's License

No

Commercial Driver's License Required

No

Physical Required

No

List any other medical/drug tests required

Posting Details

Posting Details

Internal Posting Only

No

Time Limited Position

No

Appointment Length

12 months

Salary

Commensurate with education and experience

Open Date

12/09/2024

Close Date

12/30/2024

Open Until Filled

No

Special Instructions Summary

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment.

If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered.

Failure to complete the application completely may result in you not being considered for the vacant position.

Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

Winston Salem State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran and National Guard.

If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu . Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Public Job Posting
   • Internal Job Posting
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Website
   • Other

Applicant Document
Required Documents

1. Resume
2. Cover Letter
3. Unofficial Transcripts
4. References List

Optional Documents

1. Certificate of Release or Discharge from Active Duty (DD-214)
2. Unofficial Transcript