Administrative Assistant I (Part time, Arlington, TX)

Position Information

Posting Number
S05906P

Position Title
Administrative Assistant I (Part time, Arlington, TX)

Department
Enterprise Development

Location
Arlington

Job Family
Administrative Support

Position Status
Part-time

Work Hours
Standard

Work Schedule

Monday/Wednesday/Friday from 8:00 am – 2:00 pm
Tuesday/Thursday from 10:00 am – 1:30 pm

• Up to 25 hours a week.
• Infrequent travel (i.e., annually) for activities such as job skills training or participating in institutional and client meetings and conferences.

Open to
External and Internal

Salary
Hourly rate is commensurate based on qualifications and relevant experience

Duration
Job terminates

Pay Basis
Bi-weekly

Benefits Eligible
Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

The Administrative Assistant I will support the Center for Environmental Excellence ( CEE ) Workforce Manager in compiling, preparing, submitting, and tracking documentation related to CEE employee recruiting, onboarding, training, performance evaluations, and offboarding.

Essential Duties and Responsibilities

• Assists the Workforce Manager with the coordination of new hire processing and onboarding activities, including criminal background requests, new employee orientation, completion of required forms and training, and updating information in electronic systems.
• Provides administrative and managerial support updating and maintaining electronic and physical tracking systems.
• Drafting or updating procedures, forms, databases, templates, organizational charts, new hire materials, and other departmental documents; coordinating talent acquisition activities; completing special projects.
• Drafts and distributes communications to employees on behalf of management about updates to processes, policies, and reporting requirements.
• Performs support functions such as coordinating employee offboarding processing and activities with the Workforce Manager and CEE Administrative Assistants, including completion of required clearance and termination forms for departing employees.
• Monitors deadlines for employee performance evaluations; prepares feedback surveys; tracks and compiles feedback; coordinates with CEE management team to ensure deadlines are met.
• Performs other duties assigned.

Minimum Qualifications

• Associate’s degree in a Business, Human Resources or other business-related field with one (1) year of experience, or equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s degree.
• Three (3) years of administrative of professional experience processing and handling confidential data such as legal, human resources, and/or payroll documents in a complex organization.
• Experience interacting professionally with internal and external customers.

Knowledge, Skills and Abilities

• Solid working knowledge of Microsoft Word, Excel, and Teams; databases and data entry.
• Ability to learn and implement appropriately UTA rules, regulations and procedures.
• Adheres to institutional paper and electronic file management requirements.
• Skill in organization; attention to details; reviewing and analyzing records; determining proper courses of action; and managing time and assignments to meet deadlines.
• Ability to communicate verbally and in writing with clients, customers, coworkers to gather information and/or explain policies and procedures.
• Integrate complex concepts, procedures, and processes.
• Exercise independent judgement and initiative with minimal supervision.
• Ability to complete all physical tasks as needed.

Other Requirements

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Posting Detail Information

Number of Vacancies
1

Open Until Filled

Minimum Number of References Required
3

Maximum Number of References Accepted
3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?
   • GED
   • High School Diploma
   • Associate's Degree
   • Bachelor's Degree
   • Master's Degree
   • PhD or equivalent
2. * What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
   • No skills/Basic
   • Intermediate
   • Advanced
   • Proficient
3. * How many years of experience do you have in an administrative, secretarial or clerical role?
   • None/less than 2 years
   • 3 to 4 years
   • 5 to 6 years
   • 7 years or more

Documents Needed To Apply
Required Documents

1. Resume or CV
2. Cover/Interest Letter

Optional Documents