Assistant Director of Annual Giving & Alumni Engagement

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $60,000.00 per year to $70,000.00 per year.

This position is a Management Personnel Plan (MPP) position in the CSU and serves at the pleasure of the President.

The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.

Classification

Administrator I

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Reporting to the Director of Annual Giving and Alumni Engagement, the Assistant Director is a key member of the Office of Annual Giving and Alumni Engagement. This position is responsible for developing and managing alumni engagement, fundraising programs and events that support the strategic goals of the department and University Advancement. This role also focuses on improving existing initiatives, applying best practices, and engaging the alumni community, faculty, staff, students, and leadership to support the University’s mission.

The Assistant Director of Annual Giving & Alumni Engagement is further responsible for growing, soliciting, and stewarding donor segments and works closely with Advancement communications staff on alumni outreach, including digital and social media. Additionally, this position serves as the staff liaison for the Cal State East Bay Alumni Association and Board.

Responsibilities

Annual Giving:

• With the Director, develop, implement and assess programs and/or events that promote engagement and philanthropy
• In collaboration with the Director and Assistant Director, plan and execute annual giving campaigns, including but not limited to: Giving Tuesday, Giving Day and Senior Class Gift
• Recruit, train and manage annual giving volunteers
• Plan events (including marketing, programming and follow-up) that increase giving and engagement among alumni and students
• Personally solicit alumni for annual fund gifts

Alumni Programs, Services & Benefits:

• Coordinate the day-to-day management of alumni events, services and benefits
• Research emerging opportunities and expand services and benefits for alumni
• Track usage, attendance and satisfaction data related to alumni programs and activities
• Provide necessary documentation and follow-up to donors, volunteers and internal partners, inputting all volunteer and alumni activity into CRM
• Coordinate volunteer strategies with other development staff, including events, programming and social networking efforts

Other Duties as Assigned:

• Respond to alumni inquiries
• Assist alumni with understanding and accessing resources
• Create content and stories for website, newsletters and social media
• Track departmental budget and process invoices
• Other duties as assigned

Minimum Qualifications

• A Bachelor’s degree or a combination of education, training and relevant experience
• Two-plus (2+) years events management
• One (1) year of progressively responsible management experience which includes supervising professional staff

Required Qualifications

• Competence in computer applications such as, Microsoft Office Suite
• Knowledge of social media platforms and tools
• Excellent interpersonal, written and verbal communication skills
• Ability to inspire enthusiasm and motivate students, alumni, volunteers and others
• Excellent critical thinking, problem solving and organizational skills
• Project management experience

Preferred Skills and Knowledge

• Experience managing volunteers
• Fundraising experience
• Knowledge of email marketing and social media trends
• Active social media user preferred

Special Conditions

• May have to work some evenings and weekends
• Events will include outdoor activities
• Automobile travel will be necessary
• Must possess a valid California driver’s license and comply with the Defensive Drivers Training program requirements if a vehicle is used to travel on official business

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.

At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Assistant Director of Annual Giving & Alumni Engagement will be evaluated on each.

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

Advertised: December 04, 2024 (9:00 AM) Pacific Standard Time
Applications close: April 04, 2025 (11:55 PM) Pacific Daylight Time