Assistant Analyst - Finance and Grants

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title
Assistant Analyst - Finance and Grants

Overview

Participate in the oversight of tracking of grant spending as well as training.

Essential Duties:

• Create a training course/module for Principal Investigators (Pis) and their coordinators. Maintain regular communication with the researchers and their teams. Participate in origination meetings at the time of award and coordinate regular meetings with each investigator to review expenditures for compliance with guidelines and budgets throughout the grant award period. (25%)
• Ensure the appropriateness of college spending by reviewing and approving purchase requisitions for compliance with college policies and correct coding and ascertaining whether funds being requested are available. Reconcile grants receivable and payable accounts monthly. (25%)
• Streamline the verification process to accommodate for growth in volume in grant awards by amount and different complexities. Become knowledgeable in various agency compliances. Approve all grant direct costs to ensure all costs are allowable, properly allocated, reasonable, and consistent based on the funding agreement. Review requisitions for grants, verify the accuracy, authorization, and appropriateness of the G/L accounts assigned. (20%)
• Prepare grant monthly financial reports and be accountable for proper distribution of data to the Pl’s and fielding of questions as they arise. (l 0%)
• Serve as the lead in digitizing the 700+ endowment funds’ agreements and correspondence which are currently housed only in paper form. Develop and maintain a tracking system for the college’s endowment funds. Responsible for the completeness of college records surrounding endowed investment spending and endowment reporting using Fundriver. (10%)
• Work with the team on the continuation of Banner grant implementation and other adhoc projects as they arise. (10%)

Marginal Duties:

Education and Experience Required

• Bachelor’s degree from an accredited institution required.
• One to three years’ experience in financial services or accounting or an equivalent combination of education and experience. Higher Education or grants experience strongly preferred.
• Basic proficiency with Banner preferred.
• Intermediate Microsoft Office skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

Employee Status
Full Time

Salary Grade

Salary Information

Salary
$61,000 to $66,000

Benefits

Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:

• Promote the health and well-being of you and your family
• Provide financial security while you are working
• Build financial resources for retirement
• Help you balance personal and work responsibilities
• Provide educational opportunities for you and your family

These benefits include but are not limited to health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college paid basic life insurance and long-term disability insurance, and paid time off. To learn more, please visit our Employee Benefits website by clicking the following link: https://human-resources.providence.edu/benefits/

Union Status

Shift:

If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number
AS1018P

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents