Student Business Services Coordinator

Make a difference at one of Florida’s premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly’s deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

JOB TITLE

Student Business Services Coordinator

JOB DESCRIPTION SUMMARY

The position is responsible for overseeing the overall operations of the student financial services, billings and receivables, cashier, payment plans, and collections. The Bursar is responsible for providing excellent customer service to various customers at the service desk. This position supports Treasury Management and Auxiliary Services with the receipt, disbursement, and recording of funds for the University and also answering questions concerning student accounts, parking, student ID cards, meal plans, general University questions, direction, and institutional policies and procedures.

JOB DESCRIPTION

RESPONSIBILITIES:

• Accepts checks and credit card transactions in accordance to established procedures.
• Receives and records funds deposited for safekeeping by students, departments, and organizations.
• Processes and maintains electronic files necessary to generate daily reports.
• Balances drawer and receipts, reconciles check and credit card receipts daily, investigates, resolves, and documents any discrepancies.
• Provides assistance regarding rules, policies, and procedures related to payment-related transactions, directs people to proper offices, as appropriate, to seek resolution of problems beyond the information available to the cashier.
• Oversees and delegates responsibilities to the Cashier and Student Worker(s) under the leadership of the Associate Director of Finance & Accounting.
• Retrieves student account information regarding inquiries via software applications such as class schedules, statements of account, refund inquiries, and installment plan payment schedules.
• Verifies and researches data on registration status, payment status and refund status.
• Assists with payment processing of tuition and related fees.
• Assists in collection activities for delinquent accounts.
• Acts as liaison to Treasury Management and Auxiliary Services.
• Prepares accounts receivables reports.
• Oversees payment plan program for tuitions and meal plans.
• Consults with parents and students on accounts and payment plans.
• Performs other duties as assigned.

• Working knowledge of accounting principles and practices. Must be comfortable reviewing and explain student ledgers.
• Ability to effectively use interpersonal communications, organizational, and planning skills with attention to detail and follow through.
• Ability to maintain confidentiality and compliance with FERPA and SOX regulations.
• Ability to establish and maintain effective working relationships.
• Experience in handling money with exact accuracy.
• Must be proficient with Microsoft Word and Microsoft Excel, and also with standard office software applications.
• Must be comfortable with using multiple software applications.
• Proficiency in assembling and organizing data for use in records and reports.
• Ability to interact effectively with diverse groups of people.
• Ability to provide excellent customer service to internal and external customers with a positive attitude.
• Ability to multitask in a fast-paced environment.

MINIMUM QUALIFICATIONS:

• 1-2 years of college experience in business administration or accounting OR related field.
• 1-2 years of accounting experience, preferably in an office setting.
• Two or more years of work experience in cash handling, banking, and/or higher education.
• Two or more years of experience in customer services, such as retail, hospitality, or food service.
• In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.

PREFERRED QUALIFICATIONS:

• Associate’s Degree

REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC REQUIREMENTS OF LAW:

• Must possess a valid driver’s license.
• This position requires a criminal background check.
• This position is subject to federal and state privacy regulations.

NORMAL WORK SCHEDULE: This Position is Non-Exempt. The regular work schedule will be Monday – Friday, 8:00 a.m.-5:00 p.m. Occasional overtime (weekends and evenings) may be required.

Hiring Salary: $22.95 hourly ($47,750)

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APPLICATION DEADLINE DATE: The position is open until filled; however, the review of applications will commence immediately.

APPLICATION PROCESS: In addition to completing the online application, all Applicants are required to upload the following as an attachment to the application (preferably in PDF format):

• Cover Letter
• Resume
• List of at least three (3) professional references (names and contact information)

DIVERSITY STATEMENT:

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

Employment is contingent upon eligibility to work in the US. An appointment is not final until proof is provided.

FLORIDA POLY BENEFITS INFORMATION

Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and worker's compensation.

Health benefits are administered through People First , on behalf of the State of Florida, as pre-tax insurance plans. People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility. Their Service Center is staffed Monday through Friday, from 8 a.m.–6 p.m. EST, at 1-866-663-4735.

RETIREMENT

Florida Poly offers great options for retirement. From the required selection of a state plan to additional voluntary retirement plans, our employees have many opportunities to save and prepare for their future. Click here for more information.

FLORIDA POLY BENEFITS

• Perks and Discounts
• Annual Leave
  • To help promote work-life balance, Florida Poly provides a generous leave program, which includes paid time off and paid holidays. Qualified employees may accrue 22 days of annual leave. In addition, the University observes the holidays listed in our University Holidays policy FPU-1.008 .
• Sick Leave
  • Qualified employees may also accrue 12 days of annual sick leave and participate in our Sick Pool Program .
• Employee Assistant Program (EAP)

EXPLORE LAKELAND FLORIDA

Conveniently located along I-4 between Tampa and Orlando, Lakeland is home to Florida Polytechnic University and many other businesses and attractions. Click here to explore Lakeland, Florida.

SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:

Required attachments are listed on each posting. Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered.

An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.

All document(s) must be received on or before the closing date of the job announcements.

This position requires a background check, which may include a level II screening as required by the Florida Statute §435.04.