Faculty Administrator

Auto req ID

67401BR

Job Code

403039 Faculty Assistant III

Department Office Location

USA - MA - Cambridge

Business Title

Faculty Administrator

Sub-Unit

Sciences

Salary Grade

055

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

A minimum of 5 years of administrative experience, education may count towards experience.

Additional Qualifications and Skills

• Bachelor's degree preferred.
• Must be extremely detail-oriented and possess excellent interpersonal, organizational, analytical, and problem-solving skills.
• Ability to multi-task under competing deadlines and shifting priorities.
• Must be pro-active, take initiative, and exhibit sound judgment.
• Ability to handle complex, confidential, and sensitive material/information in a professional manner.
• Dedicated team player with strong customer service orientation.
• Strong computer skills (Word, Excel, PowerPoint, Outlook, and internet) and willingness/ability to learn and adapt to new software and technologies.
• Harvard University experience or knowledge a plus.

Department

Chemistry and Chemical Biology

Pre-Employment Screening

Employment

Schedule

35 hours per week

Job Function

General Administration

Position Description

Provides a high level of complex administrative support to Faculty member and research group of 30+ members. Ensures efficient and effective day-to-day management of the activities of the Faculty member and research group. Responsible for large volume of varied, detailed-oriented tasks. Liaison with lab, faculty, departmental, FAS, University and external organizations including news media. Responds to, tracks, and manages large volume of invitations to PI for lectures and other events.

Organizes, manages, and maintains PI's complex travel schedule. Responsible for complex travel arrangements, responds to last-minute travel problems and makes necessary changes. Bills/tracks/follows up 3rd party travel reimbursements and transactions. Responsible for planning and executing meetings, organizing special events and seminars, and responsible for keeping PIs complex calendar. Manages high volume of letters of recommendation and helps the PI manage and organize necessary documentation needed by student's in job searches. Assists PI in all teaching related duties. Responsible for group database projects and management (including oversight and maintenance of student talks/seminars and awards, manuscripts, patents, and publications). Oversight and management of videoconference/multimedia equipment. Designs and implements standard operating procedures (SOP) and administrative systems for office. Purchases office supplies and oversees office equipment operation and maintenance. Assists Principal Research Scientist with administrative, accounting/financial, record-keeping and other functions as needed. Cross-trains with Laboratory Financial Administrator and provides back-up as needed. Works on special projects and other duties as assigned.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

Hybrid (partially on-site, partially remote)

LinkedIn Recruiter Tag (for internal use only)



Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.