Hubbard Center Outreach and Communications Manager

DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled.

DePauw University is a nationally recognized liberal arts university set on a beautiful campus of 695 acres in west central Indiana. This institution is dedicated to academically challenging and socially engaging students from across the country and around the globe. The Hubbard Center Outreach and Communications Manager in the division of Academic Affairs plays a vital role in the success of the Center, the division and the institution.

The Hubbard Center Outreach and Communications Manager contributes to the development and education of students in pursuit of career information, self-evaluation, experiential learning opportunities, and post-graduate opportunities. This position also contributes to program planning and development, and presentations which are vital to the success of DePauw University’s students. Excellent communication skills and organizational skills are required as this person must be able to generate the interest and participation of students. Finally, this position must be able to anticipate project needs, discern work priorities, provide outstanding customer service, and be an enthusiastic professional able to build relationships with constituents, including alumni, employers, parents, students, staff and faculty.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s):

Employer Relations Communication and Outreach

• Conduct outreach to current and potential employers in order to broaden and deepen participation in on-campus and virtual programming designed to offer students career opportunities, internships and networking connections
  
  
• Interface with external corporate and nonprofit entities; orchestrating on-campus corporate and nonprofit visits
  
  
• Plan and execute virtual and in-person Career and Internship Fair(s), employer workshops, tabling and interviews
  
  
• Perform outreach by following up on employment and internship leads via networking, connecting through social media, LinkedIn platforms and alumni connections
  
  
• Coordinate contacts between employers, alumni, students, faculty, staff and the University
  
  
• Work with other Hubbard Center staff in assisting employers with Handshake access and utilization
  
  
• Mine information to determine possible contacts beneficial to DePauw University students related to careers and internships
  
  
• Track employer and alumni contacts, coordinating with other faculty and staff if appropriate, and develop appropriate steps
  
  
• Maintain and grow the Alumni Mentor Program (AMP)
  
  
• Oversee all student communication related to Employer Relations programming such as, but not limited to, emails, social media, and collateral materials
  
  

• This position will also be responsible for creating, communicating, compiling and reporting of the first-destination survey information.
  
  
• Advise students as needed for alumni and employer communications and networking
  
  
• Other duties as assigned
  
  

Internship Employer Communication and Outreach

• Assist with follow up of students and employers during Extended Studies internships.
  
  
• Participate in the Summer Internship Grant review process
  
  
• Manage the Parker-Dewey/IEDC/DePauw micro-internship relationship
  
  
• Support the Green and Gold Greencastle community internship program
  
  

Hubbard Center Marketing, Communication and Online Resource Management

• Implements all student communication from the Hubbard Center, including social media and website updates
  
  
• Oversees work-study or ITAP students involved in social media production
  
  
• Oversees all student communication related to Hubbard Center programming such as, but not limited to, emails, social media, collateral materials and display monitors
  
  
• Designs and updates the Hubbard Center career resources and education resources including video instruction and alumni career insights
  
  

Employer Liaison with the Deans of the Three Schools, Department Chairs and Directors

• Serve as main liaison for the Deans of the Creative School, School of Business and Leadership and College of Liberal Arts and Sciences concerning employer relations contacts and connections for jobs and internships.
  
  
• Work with the Dean’s to establish, maintain and grow relationships with employers and alumni who wish to engage with DePauw students
  
  

Requirements

Education: Bachelor's Degree in any field including but not limited to human resources, counseling, recruiting, communication or education.

Experience: Minimum of 2 years current and relevant experience preferred.

Communication/Language Skills: Intermediate: Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.

Quantitative Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills: Google Applications, Microsoft Office, Social Media

Other Requirements:

• This individual must have a strong student services orientation, including excellent counseling and interpersonal skills.
  
  
• Communication and presentation skills, as well as the ability to juggle multiple responsibilities in a fast-paced environment are essential as is the ability to envision the big picture while effectively executing operational details.
  
  
• An understanding and appreciation of the liberal arts as it relates to the world of work is vital in addition to initiative and the ability to establish goals and metrics for success.
  
  
• This individual must have the ability to function as part of a team with demonstrated capability to be flexible and agile in a complex work environment that supports student experiential education.
  
  
• Proven skills in collaboration and connecting with multiple constituents.
  
  
• The ability to organize and follow-through.
  
  
• Program development.
  
  
• Strong writing and presentation skills.
  
  
• Some evenings and weekends will be required.
  
  
• Must be committed to diversity (i.e., first-generation students, students of color, international students, LGBTQ, and students with a disability).
  
  

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.
  
  
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
  
  
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
  
  
• Communication, Written - Ability to communicate in writing clearly and concisely.
  
  
• Conceptual Thinking - Ability to think in terms of abstract ideas.
  
  
• Consensus Building - Ability to bring about group solidarity to achieve a goal.
  
  
• Delegating Responsibility - Ability to allocate authority and/or task responsibility to appropriate people.
  
  
• Decision Making - Ability of the individual to select an effective course of action while controlling resources and expenditures.
  
  
• Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
  
  
• Interpersonal - Ability to get along well with a variety of personalities and individuals. Ability to develop and maintain relationships with others.
  
  
• Initiative - Ability of the individual to act and take steps to solve or settle an issue.
  
  
• Judgment - The ability to formulate a sound decision using the available information.
  
  

• Presentation Skills - Ability to effectively present information publicly.
  
  
• Relationship Building - Ability to effectively build relationships with students, employers, and co-workers.
  
  
• Safety Awareness – Ability to identify and address conditions that affect employee safety and uphold safety standards.
  
  

We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant, intellectual and creative lives for students and for ourselves. Principles of collaboration, respect for each other, diversity, freedom of expression, accountability and service guide the daily decisions and interactions across campus.

DePauw University, in affirmation of its commitment to excellence, endeavors to provide equal opportunity for all individuals in its hiring, promotion, compensation and admission procedures. Institutional decisions regarding hiring, promotion, compensation and admission will be based upon a person’s qualifications and/or performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity or gender expression, except where religion, gender, or national origin is a bona fide occupational qualification.

DePauw University’s goals and commitments are best served if the institution reflects the diversity of our society; hence, DePauw seeks diversity in all areas and levels of employment and abides by all local, state, and federal regulations concerning equal employment opportunities. The University admits, hires and promotes individuals upon their qualities and merits.

Employee Benefits Overview

There are many benefits offered to DePauw Employees.

For full time benefits eligible employees these benefits include medical, dental and vision insurance . Basic Life insurance, Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University. Full time employees may elect to purchase additional voluntary life insurance for themselves and their dependents. Additional voluntary benefits , Tuition Remission and Exchange , as well as Relocation Allowance are also employee benefits. See the Benefits Hub.

All employees may participate in the retirement savings plan , as well as employee discounts and access to University resources.

At DePauw, we recognize that our employees need to balance work and home. Please refer to University Policies for Vacation Time , Personal Time (hourly) and Sick Time policies in the Employee Handbook for more information on these and other benefits. When you need support, the Cigna Employee Assistance benefit is available to all employees and their households.

ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER, SUCH AS:

• Welch Fitness Center and wellness classes
• Indoor Tennis and Track Center
• University Libraries
• Peeler art galleries
• Green Center for the Performing Arts events and programs
• Ubben lecture series
• Free athletic events
• Bookstore and Starbucks (Greencastle) discounts
• Employee discounted meal plan
• Free parking
• Nature park, including walking and biking trails
• Personal duplicating and printing discounts

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