Accounts Payable Supervisor

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title
Accounts Payable Supervisor

Overview

Oversee the timely and accurate processing of all Accounts Payable obligations of the College.

Essential Duties:

• Manage the day-to-day accounts payable workflow and ensure disbursements are timely and accurate. Ensure all College policies and procedures are met. Research and resolve discrepancies. Oversee system maintenance as it relates to vendor records. (35%)
• Effectively train, supervise, lead, and direct the accounts payable staff. Manage and prioritize staff workload. Prepare annual staff evaluations. (25%)
• Prepare and file IRS 1099 forms. Ensure W-9 forms are obtained from vendors and manage an accurate recordkeeping system. (15%)
• Act as liaison to employees, departments, and external vendors and effectively communicate policies and procedures. ( I 0%)
• Oversee testing and implementation of accounts payable system enhancements and upgrades. (10%)

Marginal Duties:

• Participate in special projects as assigned. (5%)
• Perform all other duties as may be required.

Education and Experience Required

• Associate’s Degree from an accredited institution preferred.
• Five years’ of accounts payable experience or an equivalent combination of education and experience required
• Advanced working knowledge of accounts payable systems.
• Strong customer service skills
• Excellent organizational and communications skills.
• Ability to work independently and under deadline pressure and to prioritize assignments while juggling multiple tasks.

Physical Demands

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

Employee Status
Full Time

Salary Grade

Salary Information

Salary
$60,000 - $64,000

Benefits

Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:

• Promote the health and well-being of you and your family
• Provide financial security while you are working
• Build financial resources for retirement
• Help you balance personal and work responsibilities
• Provide educational opportunities for you and your family

These benefits include but are not limited to health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college paid basic life insurance and long-term disability insurance, and paid time off. To learn more, please visit our Employee Benefits website by clicking the following link: https://human-resources.providence.edu/benefits/

Union Status
Non-Union

Shift:

If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number
AS1010P

Closing Date

Open Until Filled

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents