Project Assistant

Job Description

The Project Assistant for the Metropolitan Indianapolis Central Indiana Area Health Education Center (MICI-AHEC) provides critical administrative and operational support to facilitate the efficient functioning of MICI-AHEC programs, including participant tracking, and community outreach efforts. Responsibilities include managing clerical tasks such as ordering supplies, reconciling credit card transactions, processing invoices, while providing comprehensive logistical, administrative, and operational support. The Project Assistant will coordinate data management and analysis through software systems like Salesforce and FormAssembly as well. The Project Assistant will assist in streamlining processes and document preparation. The Project Assistant will actively collaborate with MICI-AHEC staff to ensure seamless departmental workflow, support program events, and manage communication with a diverse range of stakeholders, including program participants, employers, and community partners. This role requires strong organizational skills, adaptability, and a proactive approach in a fast-paced, mission-driven environment.

REQUIREMENTS/MINIMUM QUALIFICATIONS:

• Two years of relevant experience.
• Associated degree preferred; high school diploma/HSE required
• Demonstrated ability to work collaboratively with diverse internal and external constituencies.
• Experience in office administration.
• Clean acceptable driving record
• Knowledge of how to utilize computer technology and computer application effectively (Word, Excel, database programs)
• Skilled at being attentive to details and high attention to follow through.
• Skilled at managing time effectively.
• Skilled at communicating effectively verbally and in writing.
• Skilled at being diplomatic and exhibiting a positive and professional demeanor.
• Skilled to be adaptable and flexible.
• Ability to act as liaison to students and resources.
• Ability to make adjustments accordingly and communicate with team.
• Strong knowledge of Microsoft Word, Power Point, Excel and Access
• Must be self-motivated, energetic

RESPONSIBILITIES:

• Maintains schedule, travel plans, and expenses
• Coordinates the flow of information to include the reading of mail, highlighting issues of importance
• Screens telephone calls and provides responses to moderately complex questions that frequently require additional research or fact-finding
• Promotes activities through outreach and networking initiatives
• Tracks and monitors the program timeline and deliverables
• Prepares complex documents utilizing word processing software at an advanced level including specialized graphics software to produce all basic outputs
• Coordinates the collection, compilation, and summary/synthesis of data including accessing a variety of moderately complex programs to retrieve data and performs basic statistical calculations
• Prepares content materials for meetings
• Plans meetings where itineraries and arrangements are moderately intricate, on or off hospital premises, making arrangements for space, supplies/equipment, refreshments, and other needed services

Company Description

Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Tuition Discount
• Retirement Savings Plan - 403B
• Paid Vacation and Sick Time Accruals
• Paid Holiday time and additional University days off
• Employee Discounts & Services
• Free Parking
• Onsite Health & Wellness Center

For more information about the benefits of being a staff member at UIndy, visit our Benefits site.