Executive Director of Academic Process and Policy
Downtown District Office at 180 N. Wabash
City Colleges of Chicago (CCC), the largest community college
system in Illinois, is made up of seven colleges and five satellite
sites, providing more than 70,000 students each year access to a
quality, affordable education.
Reporting to the Deputy Provost, the Executive Director - Academic
Process and Policy is a key member of the Academic and Student
Affairs leadership team, supporting the Office of the Provost and
Deputy Provost by providing leadership and administrative oversight
in the management of key academic functions. The Executive Director
- Academic Process and Policy manages staff and directs the college
and district operations of the following key areas: Policy,
Academic Compliance, Academic & Faculty Affairs, and Academic
The position creates, implements and facilitates academic and
faculty-focused policies and procedures, ensuring that appropriate
controls and uniform standards are in place to provide consistency
in the district level review and approval of faculty personnel
actions and other faculty- facing academic matters.
- Advises and guides district managers, college administrators,
and other key stakeholders on processes governing faculty and
academic affairs as stipulated in CCC’s Academic & Student
- Provides leadership in the on-going review of the Academic and
Student Policy Manual, with a focus on researching emerging issues
and revising and creating new policies and processes related to
faculty affairs and academic matters.
- Remains current on latest regional and specialized
Academic & Faculty Affairs
- Participates in preparing college administrators for HLC
accreditation site visits.
Academic Human Resources
- Provides oversight in the operations of CCC’s online bookstore,
working with faculty and vendor to ensure the timely and efficient
selection of course materials and the availability of textbooks and
materials for purchase by students.
- Supports Vice Presidents of Academic & Student Affairs in
the overall college level academic operations.
- Assists colleges in cultivating an academic culture of ethical
behavior, positivity, professionalism, satisfaction, and
- Organizes and facilitates monthly district-wide meetings with
key administrators and academic stakeholders. Prepares agenda;
leads discussion topics; and assigns follow-up activities to staff
and administrators as necessary.
- Provides administrative oversight of academic workflow and
processes district-wide to ensure faculty personnel actions and
faculty-facing academic matters are in compliance with CCC’s
Academic & Student Policy Manual.
- Establishes maximum available slots and calendar for
sabbaticals. Ensures appropriate documentation and compliance
regarding sabbaticals and reinstatement
- May serve as a representative at hearings, grievances, and
meetings regarding labor relations matters as related to academic
policies or procedures.
- May attend negotiations and research issues related to
- Responds to complaints and investigates employee/labor
relations issues impacting faculty and academic processes. Liaises
with union representatives to resolve issues.
- Reviews and verifies the completeness and accuracy of submitted
documentation requesting approval of faculty personnel actions
including lane advancements, sabbaticals, promotions in rank, and
other faculty transactions.
- Works collaboratively with college administrators in reviewing
faculty course loads and ensuring course overload requests comply
with contractual requirements and collective bargaining
- Provides guidance and works with college administrators in the
interpretation and application of collective bargaining agreements
representing full-time and part-time faculty and professional
employees in academic areas.
District Director-Accreditation, Assessment & Faculty
Development; Book Store Manager
- A Master’s degree from a regionally accredited college or
- Five years of programmatic or administrative experience within
a higher education administrative setting
- Knowledge and/or work experience relating to higher education
accreditation processes and procedures desirable
- Experience working within a collective bargaining environment
- Proficient in the use of Microsoft Office applications (Word,
Excel, SharePoint, Access, Project, PowerPoint); familiarity with
relational databases and student information systems (Oracle
PeopleSoft Campus Solutions).
• Knowledge and understanding of Academic & Student Policy and
compliance issues that affect faculty personnel and the delivery of
quality educational services
• Strong analytical and problem-solving skills
• Ability to work within a culturally diverse environment
• Ability to exercise tact and diplomacy in handling sensitive
Excellent health and welfare benefit package and
long term savings and investment programs including 403(b) &
457(b) Investment Plans and a pension plan with the State
University Retirement System (SURS) Plan. Generous vacation,
holiday, personal and sick days, and tuition reimbursement. For a
more detailed overview of benefits, please visit the benefits page
of our website.
Chicago residency is required for all full-time employees within 6
months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City College of Chicago!