Executive Director of Academic Process and Policy

City Colleges of Chicago
Illinois, United States
Salary Not Specified
Posted date
Sep 3, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Chief Academic Officers & Vice Presidents, Faculty Affairs, Deans, Executive, Provosts
Employment Level
Employment Type
Full Time

Executive Director of Academic Process and Policy

Downtown District Office at 180 N. Wabash

City Colleges of Chicago (CCC), the largest community college system in Illinois, is made up of seven colleges and five satellite sites, providing more than 70,000 students each year access to a quality, affordable education.

Reporting to the Deputy Provost, the Executive Director - Academic Process and Policy is a key member of the Academic and Student Affairs leadership team, supporting the Office of the Provost and Deputy Provost by providing leadership and administrative oversight in the management of key academic functions. The Executive Director - Academic Process and Policy manages staff and directs the college and district operations of the following key areas: Policy, Academic Compliance, Academic & Faculty Affairs, and Academic Human Resources.

The position creates, implements and facilitates academic and faculty-focused policies and procedures, ensuring that appropriate controls and uniform standards are in place to provide consistency in the district level review and approval of faculty personnel actions and other faculty- facing academic matters.



  • Advises and guides district managers, college administrators, and other key stakeholders on processes governing faculty and academic affairs as stipulated in CCC’s Academic & Student Policy Manual.
  • Provides leadership in the on-going review of the Academic and Student Policy Manual, with a focus on researching emerging issues and revising and creating new policies and processes related to faculty affairs and academic matters.
  • Remains current on latest regional and specialized accreditation requirements.

Academic Compliance

  • Participates in preparing college administrators for HLC accreditation site visits.

Academic & Faculty Affairs

  • Provides oversight in the operations of CCC’s online bookstore, working with faculty and vendor to ensure the timely and efficient selection of course materials and the availability of textbooks and materials for purchase by students.
  • Supports Vice Presidents of Academic & Student Affairs in the overall college level academic operations.
  • Assists colleges in cultivating an academic culture of ethical behavior, positivity, professionalism, satisfaction, and productivity.
  • Organizes and facilitates monthly district-wide meetings with key administrators and academic stakeholders. Prepares agenda; leads discussion topics; and assigns follow-up activities to staff and administrators as necessary.
  • Provides administrative oversight of academic workflow and processes district-wide to ensure faculty personnel actions and faculty-facing academic matters are in compliance with CCC’s Academic & Student Policy Manual.
  • Establishes maximum available slots and calendar for sabbaticals. Ensures appropriate documentation and compliance regarding sabbaticals and reinstatement

Academic Human Resources

  • May serve as a representative at hearings, grievances, and meetings regarding labor relations matters as related to academic policies or procedures.
  • May attend negotiations and research issues related to collective bargaining.
  • Responds to complaints and investigates employee/labor relations issues impacting faculty and academic processes. Liaises with union representatives to resolve issues.
  • Reviews and verifies the completeness and accuracy of submitted documentation requesting approval of faculty personnel actions including lane advancements, sabbaticals, promotions in rank, and other faculty transactions.
  • Works collaboratively with college administrators in reviewing faculty course loads and ensuring course overload requests comply with contractual requirements and collective bargaining agreements.
  • Provides guidance and works with college administrators in the interpretation and application of collective bargaining agreements representing full-time and part-time faculty and professional employees in academic areas.


Reports To

Deputy Provost

Direct Supervision

District Director-Accreditation, Assessment & Faculty Development; Book Store Manager


  • A Master’s degree from a regionally accredited college or university
  • Five years of programmatic or administrative experience within a higher education administrative setting
  • Knowledge and/or work experience relating to higher education accreditation processes and procedures desirable
  • Experience working within a collective bargaining environment desirable
  • Proficient in the use of Microsoft Office applications (Word, Excel, SharePoint, Access, Project, PowerPoint); familiarity with relational databases and student information systems (Oracle PeopleSoft Campus Solutions).

• Knowledge and understanding of Academic & Student Policy and compliance issues that affect faculty personnel and the delivery of quality educational services

• Strong analytical and problem-solving skills

• Ability to work within a culturally diverse environment

• Ability to exercise tact and diplomacy in handling sensitive situations

WE OFFER: Excellent health and welfare benefit package and long term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer. Thank you for your interest in City College of Chicago!


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