Grants Administrator

Position Details

Classification Information

Position Classification Title

University Program Specialist I

FLSA

Exempt

Position Class

89610

Position Overview

Position Summary

GRANTS ADMINISTRATOR POSITIONS – Full-time


Job Description:


The Grants Administrator will be both a member of the Office of Sponsored Programs, reporting to the Associate Provost for Research & Innovation, and a member of the School of Health Sciences ( SOHS ) or the College of Arts, Sciences, Business, and Education ( CASBE ), working with the respective Dean. There are 2 positions available, both of which will serve as the liaison between the faculty applying for grants, the Sponsored Programs staff for pre-award and post-award, and the granting agencies.

The Grants Administrator will work with Sponsored Programs pre-award staff to research, prepare, and submit grant proposals, and work with Sponsored Programs post-award staff to manage funded grants, assist in hiring and ordering, and administer reports that meet funder guidelines and criteria. These Grants Administrator will assist in grant writing/editing, managing external relationships, engaging in compliance reporting, and supporting special project initiatives. This position requires strong writing, data analysis, program budgeting, project management skills, with an emphasis on outcome measurement.

Primary Function of Organizational Unit


The Office of Sponsored Programs ( OSP ) is a campus-wide unit of the university. The purpose of the OSP is to ensure compliance with federal and state laws and UNC policies, to clarify proposal submission procedures and processing of awards for external sponsored program funds; and to ensure a uniform administrative process among the constituent UNC institutions. OSP is a support structure and seeks to assist faculty, staff, and students in identifying appropriate funding sources to match academic and research interests, assisting with the development of proposals and budgets, and developing a process that includes pre-and post-award administration of grants, contracts, and cooperative agreements. The office is an advocate for a campus environment that is conducive and responsive to the research enterprise and advises the administration on matters of regulatory compliance.
OSP’s mission is to provide comprehensive and high-quality support services to faculty, staff, and students to develop proposals and secure external grants, contracts, and cooperative agreements to implement effective research, instructional, and public service programs in support of the institution’s mission.

Key Responsibilities/Job Duties


PRE - AWARD SERVICES (50%)
Lead grant proposal development and submission—preparing and organizing materials for proposals, and submitting and monitoring grant applications, including:
1) Researching new funding and business development opportunities on local, state, and federal levels.
2) Maintaining and building relationships with faculty and staff, as well as funders and other strategic partners on a local, state, and national level.
3) Participation in drafting proposals/letters of intent, grant application narratives, and budgets and collaborate to finalize with Sponsored Programs pre-award staff, finance (as needed), and both the Deans and Associate Provost for Research & Innovation.
4) Uploading grant applications via online portals.
5) Meeting with faculty and staff to explore funding opportunities.
6) Maintaining master calendar of grants and prospects and all associated files and correspondence.
7) Maintaining library of grant support documents including biosketches, facilities/equipment resources pages, and other forms needed for federal grants.
8) Executing and facilitating grant contracts/agreements with Sponsored Programs post-award staff.
9) Ensuring acknowledgment of funders/investors via website, e-newsletter, and social media.

POST - AWARD SERVICES (40%)
Provide post-award, grant management assistance to faculty, including:
1) Purchasing – request quotes for equipment, create purchase orders, place orders from vendors, receive deliveries, track purchases.
2) Hiring – work with faculty and Human Resources to hire students during the academic year and summer, to hire technical and/or research staff (i.e., postdoctoral fellows), and to hire additional staff as needed.
3) Budget maintenance and spending reporting – monthly assessment and reporting of grant-related spending for investigators to ensure proper/timely spend-down of all grants.

COMPLIANCE & REPORTING (10%)
Maintain grant compliance and reporting, including outcome measurement and grant budgets—taking responsibility for meeting high standards of effectiveness, timeliness, and completeness, including:
1) Monitoring and maintaining funder reporting schedules and requirements.
2) Tracking progress toward organizational and programmatic outcomes and goals.
3) Requesting reimbursements and drawdowns as needed.
4) Drafting compelling progress reports and targeted program updates to funders that fully capture programmatic success as needed.
5) Assembling all necessary supporting materials and documents including budget reports, outcome measurements, success stories, etc.
6) Submit reports to funders and/or investors.

Researching statistics, trends, and data for grant proposals including:
1) Performing research and data-gathering—both from external sources and WSSU institutional and program data.
2) Assisting in development of presentations for various stakeholders.

Other duties as assigned.

Preferred Years Experience, Skills, Training, Education
· Bachelor’s degree (or 3-7 years of work experience with grant-related administration, grant writing, or fundraising).
· Experience in fundraising, grant writing or grants management.
· Demonstrated analytical and persuasive writing skills experience as well as superior editing skills, including ability to convey complex information in a clear manner to a diverse audience.
· Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in an effective and efficient manner.
· Intermediate to expert skills in Microsoft Office (specifically Word, Excel, and PowerPoint). Experience with the Cayuse Grants Management platform would be a plus.
· Familiarity and experience working with local, state, national, and governmental funders.
· Ability to work under pressure and respond to deadlines without sacrificing quality; and
· Demonstrated interest in the mission, vision, and values of WSSU, the Office of the Provost, and the Office of Sponsored Programs.

Apply: Include a resume, compelling cover letter, a writing sample, and the names, email addresses, and phone numbers of two (2) professional references in the WSSU HR application portal.

Winston-Salem State University is an Equal Opportunity Employer: People of color, women, persons with disabilities, the elderly, gay, lesbian, bisexual and transgender, and Veterans are welcomed and strongly encouraged to apply.

Salary: Salary is commensurate with experience and based on agency salary scale.

Submission deadline: Position is open until filled.

Position Information

Position Number

010622

Working Position Title

Grants Administrator

Building and Room No.

Anderson C131

Appointment Type

Permanent Full-Time

If Time Limited.

Appointment Length.

Requirements and Preferences

Position required to work during periods of adverse weather or other emergencies

Emergency

Normal Work Schedule

8:30AM to 5:30PM M-F

Department Required Skills

• Bachelor’s degree (or 3-7 years of work experience with grant-related administration, grant writing, or fundraising).
• Experience in fundraising, grant writing or grants management.
• Intermediate to expert skills in Microsoft Office (specifically Word, Excel, and PowerPoint).
• Experience with the Cayuse Grants Management platform would be a plus.
• Familiarity and experience working with local, state, national, and governmental funders.
• Ability to work under pressure and respond to deadlines without sacrificing quality;
• Demonstrated interest in the mission, vision, and values of WSSU, the Office of the Provost, and the Office of Sponsored Programs.

Preferred Years Experience, Skills, Training, Education

• Demonstrated analytical and persuasive writing skills experience as well as superior editing skills, including ability to convey complex information in a clear manner to a diverse audience.
• Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in an effective and efficient manner.

Required License or Certification

none

Valid US Driver's License

Yes

Commercial Driver's License Required

No

Physical Required

No

List any other medical/drug tests required

Posting Details

Posting Details

Internal Posting Only

No

Time Limited Position

No

Appointment Length

Salary

Salary is commensurate with Education and Experience.

Open Date

11/12/2024

Close Date

Open Until Filled

Yes

Special Instructions Summary

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

Winston Salem State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran and National Guard.

If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 336-750-2834.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Public Job Posting
   • Internal Job Posting
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Website
   • Other

Applicant Document
Required Documents

1. Resume
2. Cover Letter
3. References List

Optional Documents

1. Unofficial Transcripts