Analyst, Accounts Payable

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Benefits of Being a Lindenwood Employee:

• Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.
• Professional development opportunities through the Lindenwood Learning Academy .

JOB TITLE SUMMARY

Job Title: Analyst, Accounts Payable

Division: Fiscal Affairs

Evaluation Group: Staff

FLSA Status: Exempt

Reports To: Supervisor, Accounts Payable

Positions Supervised: N/A

Starting Salary: $38,209 +
Compensation offers are evaluated based on a combination of education, experience, qualifications, and other pertinent factors such as internal equity.

Review of applications will begin on December 7 and will continue until the position is filled. The anticipated start date for the successful candidate is January 3 or later.

Job Summary

The analyst processes, studies, and audits expense reports and accounts payable invoices in Workday. This position also maintains and creates non-procurement suppliers in Workday and gathers all pertinent information regarding new suppliers.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Oversees the management of University-issued credit cards, including maintaining inventory and credit limits, coordinating, and communicating fraudulent activity, and issuing and renewing credit cards
• Analyzes and processes expense reports for proper coding; audits system-selected expense reports to determine unapproved charges and assure compliance with University policies/guidelines
• Prepares, analyzes, and issues settlement runs weekly, doubling accuracy for high-dollar items
• Analyzes unreconciled checks and determines if they need to be canceled and re-issued
• Verifies that all invoices, rentals and staff reimbursements are processed accurately in a timely manner
• Verifies that transactions and contracts follow University polices
• Compares prior- and present-month utility bills; notes major increases/decreases; sends questions to accounts payable supervisor and senior vice president, Operations
• Updates suppliers in Workday annually, creating and de-activating suppliers as needed
• Performs annual 1099 and non-1099 audit
• Manages Accounts Payable email inbox
• Makes recommendations for improvements to business processes
• Ensures that all workflow is complete within daily/weekly deadlines

Service Excellence

• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models, supports, and holds others accountable to the University’s values – integrity, dedication, excellence, creativity, and teamwork
• Reviews stale-dated checks and updates Accounting department on possible escheatment
• Ensures good working relationships with vendors and acknowledges queries

Communication, Teamwork, and Collaboration

• Ensures good working relationships with campus community and acknowledges queries
• Reconciles transactions by notifying departments of any known discrepancies and providing balance records

Job may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training, and experience will be considered. Additional requirements may be designated by position.

• Bachelor’s degree in accounting
• Minimum 2 year’s related work experience

Knowledge, Skills, and Abilities – May be representative, but not all inclusive, of the knowledge, skills, and abilities necessary to perform this job competently.

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Ability to communicate effectively, both verbally and in writing, with all organizational levels
• Ability to coordinate with other departments
• Strong interpersonal skills
• Highly organized
• Strong professional integrity and ability to maintain strict confidentiality

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions. Please click here to view Lindenwood University’s flexible work designation descriptions.”

• General office setting
• Standard Flex

Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to work effectively at a computer for up to eight hours daily
• Ability to sit for extended periods of time
• Regular attendance is a necessary and essential function

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.