Outreach Strategy and Engagement Coordinator
- Employer
- Ball State University
- Location
- Muncie, Indiana, United States
- Salary
- Competitive Salary
- Date posted
- Nov 11, 2024
View more categoriesView less categories
Job Details
Posting Details
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Outreach Strategy and Engagement Coordinator
About this Opportunity
Ball State University welcomes applications for an Outreach Strategy and Engagement Coordinator to join our Sponsored Projects Administration ( SPA ) team in the Office of Research. SPA is a flexible, friendly, in-person workplace environment – we work closely together and enjoy being part of a collegial and supportive community of research administrators.
Salary and benefit packages for this position are competitive, with a starting salary range of $48,000-$50,000. Ball State offers generous benefits, including vacation time, sick leave, and a fantastic tuition remission program for employees and their dependents.
If this rewarding opportunity appeals to you, please consider joining our team.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.
Benefits and Community
Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.
https://www.bsu.edu/about/live-near-your-work
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Create, enhance, implement and maintain the campus-wide outreach and communication strategy of the Office of Research, Sponsored Projects Administration ( SPA ) and Office of Research Integrity ( ORI ). The OSEC will create content celebrating research and sponsored projects for websites, blog, newsletters, and communications center; create marketing toolkits for programs and office services; coordinate events, training and educational programs; provide updates and maintenance to website; and supervise a graduate assistant.
Minimum Education
Bachelor’s degree from an accredited institution.
Minimum Experience
One year of related experience.
Minimum Other
Proficiency with digital communication tools, design, event planning, or data management software; strong organizational, communication and customer relations skills; and software/systems experience including Microsoft Office and desktop publishing platforms (Adobe Creative Suite, Canva, etc.); ability to simultaneously handle a variety of projects, development timelines, and prioritize tasks to meet deadlines; detail oriented, accurate and dependable.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Bachelor’s or master’s degree in journalism, public relations, media design, communication, marketing or related field.
Preferred Experience
Three or more years of related experience; higher education experience; Supervisory experience; demonstrated experience and proficiency in planning and coordinating large events; project management experience; user experience design concepts; experience in maintaining and developing digital platforms.
Preferred Other
Software/Systems: SiteCore or similar content management system ( CMS ); digital marketing platforms; Aptitude to learn new skills quickly; motivation to acquire knowledge in area of specialty; ability to build partnerships and work collaboratively to meet shared objectives.
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
Marketing and Outreach Graduate Assistant.
Required Certifications
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
Office of Research:172030
Department Information
Department Email or Phone Number
7652851600
Duties & Responsibilities
Ranking
1
Job Duty
Develop and implement a marketing and communication strategy for the Office of Research, SPA (Sponsored Programs Administration), and ORI (Office of Research Integrity), managing the day-to-day activities to support the office goals and strategic plan while adhering to the university brand and style guidelines across all platforms and content. Serve as office designated liaison to University Marketing and Communications. Regularly consult with Office of Research staff, faculty, colleagues, departments, and other stakeholders to curate content for specific programs, audiences, events, and objectives. Serve as office representative on Alumni Editorial Board.
Ranking
2
Job Duty
Develop basic communications, as well as coordinate the dissemination of relevant and timely information to campus using appropriate (both print and digital) communication channels that convey a clear understanding of audiences’ unique needs. Provide award press releases to University Marketing and Communications, and other award information to relevant colleges.
Ranking
3
Job Duty
Plan, coordinate, and manage all logistics of campus-wide Office of Research events, including room reservations, catering, invitation and RSVP lists; Current events include: CHIRPS week and Student Symposium, Benefacta, Administrative Coordinator Luncheons, and Professor Recognition receptions.
Ranking
4
Job Duty
Coordinate the overall implementation of campus-wide education and training offerings of including: participating in and delivering trainings as appropriate; identifying audiences and tracking attendance; securing speakers, collaborating with departments and colleges to organize and schedule relevant educational programs.
Ranking
5
Job Duty
Design and implement all outreach services and materials for the Office of Research, SPA, and ORI, including, but not limited to: web content management, email announcements, internal communications, PolicyTech, calendar and events, social media, attendance/engagement analytics and reporting.
Ranking
6
Job Duty
Assemble, oversee and lead committees to support event planning, ensuring all collaboration stakeholders and units are represented. Evaluate post-event and provide recommendations for improvement on such areas as; ways to better reach the intended audiences and how to increase the impact through modalities, speakers, locations, and targeted engagement and messaging. Research and create opportunities for future information sessions.
Ranking
7
Job Duty
Supervise, orient, train, and assign work to the Marketing and Outreach Graduate Assistant, and make recommendations in all areas related to supervision, including but not limited to interviewing and selection, compensation, discipline, performance appraisal, and training and career development of personnel.
Ranking
8
Job Duty
Coordinate all Office of Research internal events.
Ranking
9
Job Duty
Perform other related duties as assigned.
Posting Detail Information
Posting Number
202401646P
Number of Vacancies
1
Desired Start Date
01/06/2025
Position End Date (if temporary)
Open Date
11/11/2024
Applications Accepted Through Date
12/02/2024
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Outreach Strategy and Engagement Coordinator
About this Opportunity
Ball State University welcomes applications for an Outreach Strategy and Engagement Coordinator to join our Sponsored Projects Administration ( SPA ) team in the Office of Research. SPA is a flexible, friendly, in-person workplace environment – we work closely together and enjoy being part of a collegial and supportive community of research administrators.
Salary and benefit packages for this position are competitive, with a starting salary range of $48,000-$50,000. Ball State offers generous benefits, including vacation time, sick leave, and a fantastic tuition remission program for employees and their dependents.
If this rewarding opportunity appeals to you, please consider joining our team.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.
Benefits and Community
Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.
- Affordable Healthcare
- Retirement
- Tuition Remission (For eligible employees, their dependents,
and spouse)
- Paid Parental Leave
- Professional Development
https://www.bsu.edu/about/live-near-your-work
FLSA
Administrative Exemption
Hrs/Week
40
Length of Assignment
Full-Time At-Will
Position Function
Create, enhance, implement and maintain the campus-wide outreach and communication strategy of the Office of Research, Sponsored Projects Administration ( SPA ) and Office of Research Integrity ( ORI ). The OSEC will create content celebrating research and sponsored projects for websites, blog, newsletters, and communications center; create marketing toolkits for programs and office services; coordinate events, training and educational programs; provide updates and maintenance to website; and supervise a graduate assistant.
Minimum Education
Bachelor’s degree from an accredited institution.
Minimum Experience
One year of related experience.
Minimum Other
Proficiency with digital communication tools, design, event planning, or data management software; strong organizational, communication and customer relations skills; and software/systems experience including Microsoft Office and desktop publishing platforms (Adobe Creative Suite, Canva, etc.); ability to simultaneously handle a variety of projects, development timelines, and prioritize tasks to meet deadlines; detail oriented, accurate and dependable.
Authorization to work in the US
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Bachelor’s or master’s degree in journalism, public relations, media design, communication, marketing or related field.
Preferred Experience
Three or more years of related experience; higher education experience; Supervisory experience; demonstrated experience and proficiency in planning and coordinating large events; project management experience; user experience design concepts; experience in maintaining and developing digital platforms.
Preferred Other
Software/Systems: SiteCore or similar content management system ( CMS ); digital marketing platforms; Aptitude to learn new skills quickly; motivation to acquire knowledge in area of specialty; ability to build partnerships and work collaboratively to meet shared objectives.
Pre-Employment Screening
Requires successful completion of a background check and education verification.
Position Title(s) Supervised
Marketing and Outreach Graduate Assistant.
Required Certifications
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
Office of Research:172030
Department Information
Department Email or Phone Number
7652851600
Duties & Responsibilities
Ranking
1
Job Duty
Develop and implement a marketing and communication strategy for the Office of Research, SPA (Sponsored Programs Administration), and ORI (Office of Research Integrity), managing the day-to-day activities to support the office goals and strategic plan while adhering to the university brand and style guidelines across all platforms and content. Serve as office designated liaison to University Marketing and Communications. Regularly consult with Office of Research staff, faculty, colleagues, departments, and other stakeholders to curate content for specific programs, audiences, events, and objectives. Serve as office representative on Alumni Editorial Board.
Ranking
2
Job Duty
Develop basic communications, as well as coordinate the dissemination of relevant and timely information to campus using appropriate (both print and digital) communication channels that convey a clear understanding of audiences’ unique needs. Provide award press releases to University Marketing and Communications, and other award information to relevant colleges.
Ranking
3
Job Duty
Plan, coordinate, and manage all logistics of campus-wide Office of Research events, including room reservations, catering, invitation and RSVP lists; Current events include: CHIRPS week and Student Symposium, Benefacta, Administrative Coordinator Luncheons, and Professor Recognition receptions.
Ranking
4
Job Duty
Coordinate the overall implementation of campus-wide education and training offerings of including: participating in and delivering trainings as appropriate; identifying audiences and tracking attendance; securing speakers, collaborating with departments and colleges to organize and schedule relevant educational programs.
Ranking
5
Job Duty
Design and implement all outreach services and materials for the Office of Research, SPA, and ORI, including, but not limited to: web content management, email announcements, internal communications, PolicyTech, calendar and events, social media, attendance/engagement analytics and reporting.
Ranking
6
Job Duty
Assemble, oversee and lead committees to support event planning, ensuring all collaboration stakeholders and units are represented. Evaluate post-event and provide recommendations for improvement on such areas as; ways to better reach the intended audiences and how to increase the impact through modalities, speakers, locations, and targeted engagement and messaging. Research and create opportunities for future information sessions.
Ranking
7
Job Duty
Supervise, orient, train, and assign work to the Marketing and Outreach Graduate Assistant, and make recommendations in all areas related to supervision, including but not limited to interviewing and selection, compensation, discipline, performance appraisal, and training and career development of personnel.
Ranking
8
Job Duty
Coordinate all Office of Research internal events.
Ranking
9
Job Duty
Perform other related duties as assigned.
Posting Detail Information
Posting Number
202401646P
Number of Vacancies
1
Desired Start Date
01/06/2025
Position End Date (if temporary)
Open Date
11/11/2024
Applications Accepted Through Date
12/02/2024
Open Until Filled
No
Information regarding transcripts
The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Cover Letter
- Resume
- Undergraduate Transcripts
- Master's Transcripts
- Portfolio
- Writing Sample
Company
Founded in 1918 in Muncie, Indiana, the public research university has grown to more than 22500 students
Spirited and motivated, we learn, grow, and take flight. Our faculty and staff—everyone in our community—embrace students as learning partners from day one. In classrooms and labs, in immersive learning projects, on the sports fields—with creativity and determination—Cardinals Fly. We are grounded in our values, lifted by our knowledge, and go confidently upward toward ever greater opportunities. Ours is a simple promise: to challenge each other to excel. And with Beneficence as our guide—We Fly.
We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform all of our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!
The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.
Company info
- Website
- http://www.cms.bsu.edu/
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