Assistant Registrar

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Department:

Registrar

Time Type:

Full time

Work Modality:

Hybrid 01 (On Campus 3-4 Days/Week)

Union:

SEIU Local 500 - Provost & Enrollment Division

This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.

Job Description:

Summary/Objective

The Assistant Registrar supports the Museum Registrar in the coordination, organization, and stewardship of all artwork loaned, borrowed, exhibited, and donated to the Museum. This position is primarily responsible for overseeing logistics associated with the Museum's robust changing exhibition program.

Essential Functions

• Exhibition Planning: Act as Exhibition Coordinator and primary contact for exhibition partners and work with museum staff for all exhibition planning needs including preparation of Letter of Intent packages, checklists, didactic materials, and installation schedules. Coordinate exhibition planning and logistics in conjunction with Director/Curator, Museum Registrar, Preparator and Associate Director. Assist the Museum Registrar in drafting loan agreements and organizing packing and shipping arrangements for changing exhibitions. Prepare exhibition condition reports of loan objects under the supervision of the Museum Registrar quickly and accurately. Work with the Museum Registrar and Preparator to oversee unpacking and repacking of art. Ensure that art is returned to the Lender in a timely manner and in good condition.
  
  
• Collections Management: Assist the Museum Registrar in the maintenance of the collection database including improving electronic cataloguing. Capture reference images of collection objects for use in the database. Follow establish file naming conventions in the digitization of collection documentation for linking to the database. Data entry and cleanup projects as assigned.
  
  
• Acquisitions and Loans: Assist the Museum Registrar with tracking the status of gift documentation and arranging for shipping of new acquisitions. Assist the Museum Registrar in documenting new acquisitions in TMS. Assist the Museum Registrar in inventorying and managing objects on Campus Loan.
  
  
• Other duties as assigned by the Museum Registrar.
  
  

Required Education and Experience

• Bachelor's degree or equivalent in an arts-related field.
  
  
• 1-3 years of relevant experience.
  
  

Preferred Education and Experience

• Bachelor's degree.
  
  

Position Type/Expected Hours of Work

• Full-time staff position.
  
  
• Non-exempt.
  
  
• 35 hours/week.
  
  

Salary Range

• $24.04 - $29 per hour, to commensurate with experience.
  
  

Travel Required

• The worker may be required to travel.
  
  

Additional Eligibility Qualifications

• Outstanding attention to detail and accuracy.
  
  
• Strong organization skills and ability to multitask.
  
  
• Ability to work well with others in a team environment and communicate effectively.
  
  
• Ability to draft correspondence and other written materials in a professional manner using correct format, grammar and spelling.
  
  
• Advanced knowledge of Microsoft Excel and excellent computer literacy skills required.
  
  
• Proficiency with relational database systems.
  
  

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options .

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.
  
  
• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
  
  
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
  
  
• American University is an E-Verify employer.
  
  

Current American University Employees

American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.