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Administrative Associate Manager, University Center

Employer
University of Montana
Location
Missoula, Montana, United States
Salary
Competitive Salary
Date posted
Nov 8, 2024
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Job Details



Description

Intra-Departmental Recruitment
Only current UM Employees* of the University Center are eligible.
*Open to all employee types including Temporary Staff and Student Employees.
The University Center invites applications for a Administrative Associate Manager .

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always'; partner with place; and proudly tell the UM story.

Examples of Duties and Responsibilities
  • Relieves the Director or other supervisor of operational or administrative details by planning and coordinating the implementation of policies and decisions
  • Helps the department to achieve its mission by coordinating complex processes associated with work specific to the department
  • Evaluates various approaches to completing projects, developing tools and utilizing available resources to achieve desired outcomes, exercising judgment to make decisions, and assuring effective communication with stakeholders.
  • Supervision and training of employees including student, part-time or temporary workers, and permanent staff; scheduling work, assigning tasks, and reviewing completed work.
  • Directs and responds to operational matters that is multifaceted and complex (e.g., facility maintenance and safety concerns, retail operations, vendor and tenant concerns, student life programs, campus free speech activity).
  • Position is expected to research, gather and compile information to analyze and produce reports or documents; track information and interpret data to determine the best methods and procedures to conduct departmental business; and assist in developing policies and procedures that ensure compliance with department, University, State, and or Federal policies, procedures, and or guidelines.
  • Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others by mail, email, telephone, and the web, and providing more complex information on processes specific to the department to faculty, staff, students, other departments, and/or the public. Responsible for website updates and maintenance.
  • Organizes, coordinates, plans, and conducts departmental events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making arrangements and reservations, and overseeing the event as it occurs.
  • Assists in the annual assessment of the department, buildings, and operation.
  • Supports the department by performing all other duties as assigned by the supervisor.
Minimum Qualifications
  • Bachelor’s degree and three (3) years related work experience, or an equivalent combination of education and experience.
  • Supervisory experience that includes training of employees scheduling work, assigning tasks, and reviewing completed work
  • Ability to update and maintain website working within a content management system
  • Ability to interpret and apply university policy and procedure, State and Federal law
  • Effective public relations, interpersonal, and communication skills, including the ability to work with diverse groups of individuals and provide positive professional customer service
  • Ability to handle conflicts and difficult situations in a timely and professional manner.
  • Ability to problem solve and make sound decisions using good judgment, tact and sensitivity and with proper treatment of confidential and sensitive information
  • High capacity to organize, prioritize, and pay attention to detail
  • Knowledge of payroll practices and regulations.
  • Ability to gather, analyze and interpret financial and statistical data.
  • Demonstrated knowledge of sound principles and practices of budgeting, financial planning, accounting, and cost control procedures.
  • Demonstrated experience with event planning.
  • Demonstrated skill in business English, spelling, grammar, composition, proofreading and ability to create, compose, and edit complex materials
Preferred Qualifications
  • Previous experience working in higher education in a student union setting and/or background in student affairs
  • Previous experience working in a multi-faceted organization that provides services and programs, manages operations and facilities, and runs in-house administrative functions.
Additional Information

Position Number: 471340
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year
Probationary Period: Six (6) months minimum
Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:
  • Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  • Detailed Resume – listing education and describing work experience
  • Three (3) Professional References – names and contact information
    • Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.

    Company

     University of Montana.

    At UM, we approach everything with creativity because that’s what this evolving world needs. We are stewards of this place, its history and our future. We are driving forward together, affecting change that is right for our place and people. We know of no better place than Montana and its university to make a lasting impact on the common good.

    As Montana’s flagship university, we set a high bar for academic studies, creative accomplishments and scientific exploration which benefit our students, our community and the world at large.

    The University draws a diverse, global population to Missoula – our home and the state’s second-largest city with about 80,000 residents – and helps cultivate an educated, engaged and vibrant community. Our students receive a world-class education in a broad range of subjects that include the arts, sciences, trades, graduate and postdoctoral study and professional training.

    Our main campus, nestled in the heart of western Montana’s stunning natural landscape, spans 56 acres at the base of Mount Sentinel and along the Clark Fork River, and includes the park-like Oval at the center of campus, more than 60 architecturally unique buildings and a 25,200-seat football stadium. UM's 180-acre South Campus offers student housing, a golf course, soccer fields and an outdoor track facility. Missoula College occupies two sites, one just across the river from the main campus, and one on the southwest side of Missoula.

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