Senior Office Support Assistant – UMKC Institute for Human Development, 92829

Employer: University of Missouri Kansas City
Location: Kansas City, Missouri, United States
Salary: Competitive Salary
Date posted: Nov 7, 2024

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Position Type: Administrative, Academic Affairs, Institutional Research & Planning, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support
Employment Type: Full Time

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Job Details

Hiring Department

Early Childhood Innovation Center (ECIC) in the Institute for Human Development (IHD) at the University of Missouri-Kansas City (UMKC)

Job Description

The Senior Office Support Assistant of the ECIC at the UMKC Institute for Human Development provides executive, administrative, and logistical support to the ECIC Director. This position represents both the Director and the Center to internal and external stakeholders.

Job Duties:

Coordinate the Director’s schedule with all calendar invitations, meetings, and events to assist the Director in timely response and availability for IHD, University, and stakeholder related events. Facilitate meetings, prepares and sends meeting agendas, records and sends meeting minutes.
In consultation with the Director, prioritize and schedule requested meetings to accommodate the Director’s needs.
Support committees and task forces through member participation, developing agendas for meetings, taking and disseminating meeting notes, and presentation preparations.
Review all incoming correspondence to the Center's general email accounts. At the Director’s request, assign workflow, respond to inquiries, complaints, and concerns from callers and visitors. Research and resolve issues as needed.
Compile data, solicit and research information from a variety of on and off campus sources, and prepare reports and presentations as requested.
Handle financial and travel-related requests, including invoices and purchase orders, expense reports, charge card reconciliations, and travel logistics.
Process forms according to established processes, review for data validation and quality, gather required signatures, and make recommendations for process improvement as needed.
Performs standard assignments and responsibilities and make recommendations for improvement/efficiency. Uses existing procedures and collaborate with others to solve standard problems.
Maintain records and working files in organized and secure manner.
Communicate effectively with IHD external stakeholders.
Draft, review, and send communications on behalf of the Director and ECIC to employees and internal and external teams. Includes writing, proofreading, and organizing emails, newsletters, announcements, memos, presentations, reports, and other documents. This includes tasks like proofreading, graphic design, and using software tools.
Perform maintenance and administrative support of ECIC website, proofing updates, edits and regular updates.
Exercise independent judgment in bringing information and issues relating to ECIC to the Director. Research, assess, and resolve problems, often of a sensitive or confidential nature.
Includes special projects and collaboration on sensitive/confidential issues. Define problems, independently conduct research as necessary, formulate solutions and make recommendations.
Observe deadlines and priorities across responsibilities to ensure individual and unit goals are met.
Manage projects and coordinate timelines, tasks, and statuses across providing administrative and planning support, to ensure project goals and timelines are met.
Receive and distribute mail for ECIC.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Preference will be given to individuals with previous experience providing administrative support in an executive-level office in a professional educational setting.
Experience maintaining client confidentiality and scheduling for executives preferred.
Experience with Microsoft Project
Experience with Salesforce

Anticipated Hiring Range

Anticipated salary range of $20.00 to $22.00 hourly, commensurate with experience, education, and internal equity.

Application Deadline

Open until filled, review of applications to begin immediately.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call Human Resources at 816-235-1621.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.

Company

UMKC

The University of Missouri-Kansas City, one of four universities of the University of Missouri System (UM System), is a doctoral research-intensive public university offering traditional and interdisciplinary programs. The University is designated as a high research activity university by the Carnegie Classification of Institutions of Higher Education and is home to 13 colleges and schools; indeed, few urban universities have the depth and breadth of disciplines (ranging from medicine to the performing arts) offered at UMKC. The University enrolls more than 16,000 students, coming from 48 states and more than 95 countries, in more than 125 academic areas. The student population includes 47% undergraduates, 31% graduates and 22% dual-enrolled HS students. Providing a stimulating classroom experience is paramount at UMKC. The institution’s diverse and international faculty hold doctorates or the highest degree in their field at an impressive 83%. UMKC has earned national and international recognition for the quality of its faculty, students, research and community leadership.

UMKC VISION
UMKC aspires to be an exemplary public urban research university of the 21^st century, pursuing excellence as a human-centric learning and discovery community, fostering equity, diversity and inclusion to enrich the lives of the people and region we serve.

MISSION STATEMENT
As an urban research university, our mission at the University of Missouri-Kansas City is to promote learning through the discovery, preservation, and dissemination of knowledge of public value across a broad spectrum of disciplines and fields of study. UMKC celebrates the individual and embodies diversity and inclusion by intertwining these goals with innovation to enable transformational impact aimed at bringing cultural, social, health, and economic prosperity to the metropolitan, regional and global communities we serve.

KANSAS CITY INFORMATION
The University is located in a Kansas City metropolitan area that is among the most entrepreneurial cities in America with a population of more than 2.4 million and a diverse portfolio of industries and businesses. Home to a diverse base of corporate centers, high-tech firms and prominent non-profits, Kansas City is an inspiring example of 21st century economic transformation, with UMKC sitting at its heart. From thriving corporate headquarters such Garmin to tech startups such as ZOLOZ and ShotTracker, KC’s business community is strong.

Kansas City offers the best of both worlds—a vibrant, urban community with Midwestern appeal. The city’s rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City’s biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.

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