Coordinator, Business Operations

Summary

As a member of the Michael E. DeBakey Department of Surgery (MEDDoS), you will join our mission to deliver outstanding patient care through commitment to the community, groundbreaking research, and inspired teaching. We are looking for a motivated professional that possesses the personal characteristics of integrity, teamwork, intellectual curiosity, strategic thinking, and collaboration.

The Coordinator, Business Operations will play a pivotal role in supporting the faculty appointments and promotions process and professional development initiatives. The Business Operations Coordinator will provide high level administrative support to the Administrator for MEDDoS Faculty Affairs and Promotions Committee and Administrator for MEDDoS Launch and Boost Mentorship Program and support the daily administrative operations as needed. This position requires a proactive individual who can effectively manage multiple tasks while ensuring compliance with institutional policies and procedures and someone who demonstrates tact, discretion, and confidentiality on a variety of complex and highly sensitive issues.

This role is eligible for a hybrid work schedule to be determined after an initial training period.

Job Duties

• Assists with preparation and submission of faculty appointment, promotion, and reappointment dossiers. This includes maintaining knowledge of complex faculty processes, collecting all supporting documentation and preparing meetings materials.
• Assists faculty members in understanding promotion criteria and requirements. This includes meeting with and guiding candidates through the appointment and promotions process.
• Provides operational support to the MEDDoS FAP Committee and Launch and Boost Program. This includes scheduling all committee meetings, preparing meeting materials, and drafting minutes.
• Assists in organizing faculty development programs, workshops, and seminars.
• Maintains the appointments and promotions databases and corresponding records and produces reports from the databases and other sources as requested.
• Coordinates with Marketing team to ensure that notable faculty achievements are highlighted across relevant social media platforms.
• Maintains aRVU (academic productivity) system, ensuring accuracy and timeliness of data entry and serving as the primary point of contact for faculty members to address their questions or concerns as it relates to the system.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Bachelors Degree
• Two years of relevant experience.
• Excellent organizational skills and demonstrated attention to detail.
• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Demonstrated ability to compose correspondence and reports for high-level administrators.
• Proficient in ability to multi-task with demanding timeframes.
• Proficient in ability to use discretion and maintain all confidentiality.
  

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 20953