Position Details

Position Information

Posting date

11/05/2024

Closing date

Open Until Filled

Yes

Position Number

1129126

Position Title

Pre-Award Research Administrator I

Department this Position Reports to

Director/Research Administration

Hiring Range Minimum

$60,600

Hiring Range Maximum

$75,700

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NH

Remote Work Eligibility?

Remote eligible

Is this a term position?

No

If yes, length of term in months.

N/A

Is this a grant funded position?

No

Position Purpose

As a member of the Thayer School of Engineering Research Administration team, the Pre-Award Research Administrator I is responsible for guiding Principal Investigators through the proposal submission process of sponsored research applications. Applies an understanding of the administrative requirements of sponsored funding opportunities during proposal development and detailed planning to support successful internal review of proposals and submissions. Provides guidance to external and internal collaborators, subcontractors, and others regarding proposal requirements. The Pre-Award Research Administrator I works under supervision by the Director of Research Administration.

Description

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Associate’s degree or three years of office experience in a related field, with some autonomy.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint), Adobe software, and Google Suite (Docs, Sheets, Drive).
• Excellent proofreading, editing and formatting document skills.
• Strong organizational skills and keen attention to detail.
• Ability to prioritize, and manage multiple tasks and projects with interruptions while adhering to deadlines.
• Must be able to work with multiple PIs under deadline pressure.
• Excellent communication and collaboration skills.
• Proven ability to maintain confidentiality and handle highly sensitive information.
• Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

• Experience in an academic or research setting.
• Experience with preparation of federal grant application documents.
• Experience with uploading documents into multiple proposal portal systems such as Research.gov, Grants.gov Workspace, NIH ASSIST, etc.

Department Contact for Recruitment Inquiries

Danielle Pierce

Department Contact Phone Number

Danielle.L.Pierce@dartmouth.edu

Department Contact for Cover Letter and Title

Tracy Ballou - Director of Research Administration

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/76424

Key Accountabilities

Description

Proposal Review and Submission

• Reviews required proposal documents to ensure formatting compliance with sponsor and Dartmouth guidelines, including abstracts, scientific narratives, bibliographies, biographical sketches, data management plans, and other required supporting documentation.
• Oversees routing of research proposals to the Office of Sponsored Projects for review. Forwards review comments to PIs, Academic Coordinators, Research Administration team and clearly outlines action items for each recipient.
• Manages and provides assistance in resolving issues that occur during the course of the College approval process and agency review. In conjunction with the Office of Sponsored Projects coordinates electronic proposal submissions and other electronic research related processes.

Percentage Of Time

40

Description

Systems/Organization

• Creates proposals in the internal proposal routing system called RAPPORT, and ensures the proposal meets sponsor requirements and Dartmouth policies while also monitoring timelines. Oversees and assists with other sponsor application systems such as Research.gov, NASA NSPIRES, Grants.gov Workspace.
• Collects and examines federal and non-federal sponsor solicitations/funding opportunity announcements to identify key proposal requirements in order to provide guidance and counsel to Principal Investigators (PIs) regarding interpretation of guidelines for potential research projects.
• Develops and maintains a system to facilitate proposal planning and submissions by providing proposal submission timelines and checklists to PIs, Academic Coordinators, and Research Administration team, taking into account internal and sponsor deadlines.
• Oversees routing of research proposals to the Office of Sponsored Projects for review and submission in line with internal deadlines.

Percentage Of Time

40

Description

Collaboration and Communication

• Serves as point of contact for Principal Investigators, Academic Coordinators, Research Administration team and the Office of Sponsored Projects to initiate and prepare proposal applications.
• Contributes to the overall proposal submission process through regular communication, meetings or shared documents with the individual PIs, Academic Coordinators, Research Administration team and others to ensure timely progress towards successful proposal submission. Provides clear communication and direction to collaborators (internal and external), consultants, and subcontractors to identify information and files needed for proposal applications, along with adherence to targeted deadlines.
• Updates current and pending information for Thayer School’s faculty and senior/key researchers in both Dartmouth and sponsor reporting systems. Communicates current and pending information to non-Thayer senior/key personnel.
• Identifies and proposes solutions and works toward resolutions related to pre-award matters.

Percentage Of Time

20

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

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Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents