Position Details

Position Information

Posting date

09/16/2024

Closing date

Open Until Filled

Yes

Position Number

1128663

Position Title

Operations Assistant, Administrative

Department this Position Reports to

Epidemiology

Hiring Range Minimum

23.41/hr

Hiring Range Maximum

29.28/hr

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Lebanon, NH
Dartmouth Health

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

Epidemiology is seeking a detail-oriented Operations Assistant who will play a pivotal role in enhancing our department’s operations and culture. This position offers a unique opportunity to work closely with faculty, staff, and diverse internal and external stakeholders, ensuring smooth operations and effective communication.

Description

Required Qualifications - Education and Yrs Exp

Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Strong verbal and written communication abilities, paired with excellent interpersonal skills to engage effectively with faculty, staff, and external partners
• Proven ability to work both independently and collaboratively as part of a team, contributing positively to a dynamic environment.
• Demonstrated willingness to exercise sound judgment and take initiative, while professionally interacting with a diverse range of faculty personnel and external agencies.
• Flexible and open to change, with a readiness to pivot as priorities and needs shift within the department
• Strong ability to plan and prioritize work effectively, managing competing deadlines and responding to changes in schedules with composure.
• A keen eye for detail, ensuring accuracy and thoroughness in all tasks and communications.
• Proven ability to maintain confidentiality and foster trust in sensitive situations.
• Proficiency in SharePoint, Microsoft Office Suite, Zoom, Slack, and other relevant software, along with a willingness to learn new applications as needed.

Preferred Qualifications

Department Contact for Recruitment Inquiries

Department of Epidemiology

Department Contact Phone Number

Epidemiology@dartmouth.edu

Department Contact for Cover Letter and Title

Department of Epidemiology

Department Contact's Phone Number

Epidemiology@dartmouth.edu

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/75717

Key Accountabilities

Description

Planning, Coordinating, and Scheduling

• Coordinate various departmental activities, including faculty and staff meetings, committee meetings, seminar series, educational workshops, and department events, ensuring seamless operations and fostering a collaborative environment.

Percentage Of Time

25

Description

Communication and Administrative Support

• Serve as the primary point of contact for the department, engaging regularly with diverse constituents while representing the department’s interests to the Dean’s Office with utmost professionalism and discretion.
• Prepare and proofread a wide range of materials—from correspondence and reports to agendas and minutes—ensuring accuracy and clarity in all communications.
• Regularly update and enhance departmental websites to ensure content is current and accessible.
• Manage departmental email and triage content to prioritize communications effectively.
• Maintain and organize the department’s database platforms, adhering to best practices in records retention.

Percentage Of Time

25

Description

Recruiting

• Collaborate with the search committee chair in faculty recruitment efforts, skillfully posting job openings and coordinating the interview process with an emphasis on attracting top talent.
• Assist in the appointment and reappointment processes for faculty and non-faculty academics, ensuring a smooth transition for new hires.
• Maintain up-to-date departmental HR databases, including job descriptions and organizational charts, while strictly adhering to confidentiality and college policies.

Percentage Of Time

50

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you would like to add more information to your answer, please specify here:
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Cover Letter
2. Resume

Optional Documents