Program Assistant Director

Position Information

Posting Number
S05856P

UTSystem Title
Program Assistant Director

Department
VP Development

Location
Arlington

Job Family
Business Technology

Position Status
Full-time

Work Hours
Standard

Work Schedule

Monday-Friday; 8:00am-5:00pm

• Some local and regional travel required for meetings, events, and conferences.

Open to
External and Internal

Salary
Salary is commensurate based on qualifications and relevant experience.

Duration
Funding expected to continue

Pay Basis
Monthly

Benefits Eligible
Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

The Program Assistant Director will assist with the development, implementation, and execution of the systems and data needed to power the success of the Development and Alumni Relations programs.

Essential Duties and Responsibilities

• Work collaboratively with the Director of Development Data and Technologies to manage the systems and data needed to fuel the success of the Development and Alumni Relations ( DAR ) programs.
• Assist with the management and future development of the Technology Team SmartSheets that are used to manage team data requests and projects.
• Assist with production and delivery of recurring data pulls from Raiser’s Edge NXT and custom reporting, utilizing Oracle Analytics or similar reporting tools.
• Assist the Director of Development Data and Technologies with the development and execution of technology training for the Development and Alumni Relations Program.
• Work collaboratively with the Business Operations Manager, Office of Information Technology, Information Security Office, and Electronic Information Resources team on technology acquisition, product renewals and certification of technology resources.
• Work alongside the Assistant Director of Development Data and Technologies to manage and maintain segmented lists and records in Anthology Encompass or similar e-communication tools.
• Other related duties as assigned.

Minimum Qualifications

• Bachelor’s degree.
• Two (2) or more years progressively responsible experience working in Blackbaud Raiser’s Edge NXT, Oracle Analytics, Smartsheet or comparable platforms.
• High level of computer proficiency, including proficiency using Microsoft Office suite.

Preferred Qualifications

• Experience managing a project management platform.
• Experience using ImportOmatic or similar import tools.
• Proficient in the use of Oracle Analytics or similar data visualization tool.
• Experience developing custom reports in Raiser’s Edge NXT .

Knowledge, Skills and Abilities

• A high degree of professionalism and customer service.
• Excellent analytical, organizational, and time management skills, and ability to set and meet appropriate deadlines.
• Detail oriented with excellent project management skills.
• Expert written and verbal communication skills and interpersonal skills are essential.
• Demonstrated ability to stay knowledgeable and skills-proficient with current and future technologies.
• Proficiency with Microsoft tools (Outlook, Word, Excel, TEAMs).
• Effective verbal and written communication skills.
• Ability to manage and prioritize multiple tasks while working proactively with others in a fast-paced environment.
• Professional customer-service orientation.

Other Requirements

• Use of a personal vehicle for work-related local travel.

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Posting Detail Information

Number of Vacancies
1

Open Until Filled

Minimum Number of References Required
3

Maximum Number of References Accepted
3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions

Required fields are indicated with an asterisk (*).

1. * How many years of experience do you have in data management?
   • None/less than 1 year
   • 1 to 2 years
   • 2 to 3 years
   • 4 years or more
2. * How many years of experience do you have working in higher education university development environment?
   • None/less than 1 year
   • 1 to 2 years
   • 2 to 3 years
   • 4 to 5 years
   • 6 or more years
3. * How many years of experience do you have working in Raiser’s Edge or a comparable fundraising database?
   • None/less than 1 year
   • 1 to 2 years
   • 2 to 3 years
   • 4 years or more
4. * Do you possess a valid Texas Class C operator driver's license or any other states equivalent to driving a personal vehicle?
   • Yes
   • No

Documents Needed To Apply
Required Documents

1. Resume or CV
2. Cover/Interest Letter

Optional Documents